Executive Assistant | Al-Futtaim Automotive | Dubai (Dubai, AE)

Al Futtaim Group
Dubai
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceExperience: 5-8 yearsEducation: bachelorsSkills: ["Organizational skills","Planning","Business judgement","Professional communication","Discretion","Confidentiality","Integrity"]

Provide trusted senior executive and administrative support to the Managing Director by managing calendars and priorities, coordinating meetings and business commitments, and handling executive correspondence, presentations, and stakeholder communications. Support board reviews and leadership meetings with agendas, materials, minutes, and action tracking. Produce leadership dashboards and briefing materials while ensuring confidential, secure handling of sensitive information and keeping the office running efficiently.

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FursaFursa
Al Futtaim Group
Al Futtaim Group
2 days ago

Executive Assistant | Al-Futtaim Automotive | Dubai (Dubai, AE)

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Last checked: 4 hours agoStatus: Live

Job Summary

Provide trusted senior executive and administrative support to the Managing Director by managing calendars and priorities, coordinating meetings and business commitments, and handling executive correspondence, presentations, and stakeholder communications. Support board reviews and leadership meetings with agendas, materials, minutes, and action tracking. Produce leadership dashboards and briefing materials while ensuring confidential, secure handling of sensitive information and keeping the office running efficiently.
Location: Dubai
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Manage the Managing Director’s calendar and priorities, coordinating meetings and commitments without scheduling conflicts.
  • •Prepare and coordinate executive correspondence, presentations, and stakeholder communications with high accuracy and professionalism.
  • •Support leadership meetings, board reviews, and business updates by delivering agendas, materials, minutes, and action tracking on time.
  • •Track executive action items through to completion within agreed deadlines.
  • •Handle sensitive business information securely and keep the Managing Director’s office running smoothly day to day through proactive planning and coordination.

Key Requirements

  • •Bachelor's degree in Business Administration, Management, Communications, or a related discipline.
  • •5 to 8 years’ experience supporting C-suite executives, Managing Directors, CEOs, or senior leadership teams, ideally in a multinational/matrixed environment.
  • •Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word and Teams) with experience in executive office management and business governance.
  • •Experience managing complex calendars, executive communications, travel arrangements, leadership meetings, and governance processes.
  • •UAE or wider GCC experience preferred.
Experience:5-8 yearsMultinationalMatrixed organizationAutomotive
Education:Bachelor's in Business Administration, Management, Communications or a related discipline
Skills:Organizational skillsPlanningBusiness judgementProfessional communicationDiscretionConfidentialityIntegrity
Languages:English
Tech Stack:Microsoft OfficeOutlookPowerPointExcelWordTeams

Company Brief

Al Futtaim Group
Al-Futtaim Group is a diversified UAE conglomerate operating across automotive, retail, real estate, finance and services, representing 200+ global brands and serving customers across 20+ countries with over 40,000 employees.
Industry: Conglomerates & Holding Companies
Company Size: Enterprise (1,001+ employees)
Growth: Established Company
Funding: Bootstrapped
Headquarters: Dubai, United Arab Emirates
Glassdoor
Glassdoor: 3.6
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