Executive Assistant (Singapore, SG)

Sephora
Singapore
Full timeFunction: Administration & Executive AssistanceSkills: ["Organizational skills","Multi-tasking","Communication","Attention to detail","Problem-solving"]

Support a Vice President and Strategic Committee leaders by proactively managing calendars, optimizing time allocation, and coordinating travel. Prepare and edit high-quality correspondence, presentations, and reports, while managing expense reports and invoice processing through accounting systems. Attend and support key meetings by capturing minutes and tracking action items. Plan and execute events, ensure seamless in-person/virtual logistics, and handle sensitive information with discretion.

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FursaFursa
Sephora
Sephora
5 days ago

Executive Assistant (Singapore, SG)

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Source: Company careers pageValidated by: Fursa AI
Last checked: 8 hours agoStatus: Live

Job Summary

Support a Vice President and Strategic Committee leaders by proactively managing calendars, optimizing time allocation, and coordinating travel. Prepare and edit high-quality correspondence, presentations, and reports, while managing expense reports and invoice processing through accounting systems. Attend and support key meetings by capturing minutes and tracking action items. Plan and execute events, ensure seamless in-person/virtual logistics, and handle sensitive information with discretion.
Location: Singapore
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Proactively manage the VP’s calendar, optimize time allocation, and prioritize critical engagements.
  • •Coordinate travel arrangements and prepare/edit correspondence, communications, presentations, and reports.
  • •Manage and reconcile expense reports and support invoice processing and accounts-related documentation using an accounting system.
  • •Attend meetings as required, capture detailed minutes, and track action items to ensure accountability.
  • •Plan and coordinate events, including logistics for in-person and virtual meetings, and negotiate/manage vendor contracts and event budgets.

Key Requirements

  • •Proven experience as an Executive Assistant supporting C-level executives.
  • •Strong organizational and multi-tasking abilities.
  • •Excellent written and verbal communication skills.
  • •Proficiency in MS Office (Word, Excel, PowerPoint) and other relevant software.
  • •Ability to handle sensitive information with discretion and maintain confidentiality.
Skills:Organizational skillsMulti-taskingCommunicationAttention to detailProblem-solving
Tech Stack:MS OfficeWordExcelPowerPointAccounting systemExpense management systemsCopilotAI tools

Company Brief

Sephora
Global retailer of cosmetics, skincare, fragrance and beauty accessories operating physical stores and e-commerce. Sephora offers multi-brand product assortments, in-store services, and digital experiences and is a subsidiary of LVMH.
Industry: Omnichannel Retail
Company Size: Enterprise (1,001+ employees)
Growth: Established Company
Headquarters: Paris, France
Founded: 1969
WebsiteLinkedIn