Administrative Assistant

Anovaeon - Humanitarian Response & Crisis Management
United States
Workplace: OnsiteFull timeUSD 22 - 24 hourlyFunction: Administration & Executive AssistanceExperience: 2+ yearsEducation: high_schoolSkills: ["Communication","Interpersonal skills","Multitasking","Organization","Confidentiality"]

Support a 24/7 workforce housing facility by serving as the primary point of contact for workers, contractors, vendors, and visitors. Manage check-ins/check-outs, room assignments, luggage handling, orientation info, and daily occupancy reporting. Provide front desk and coordination support (calls, emails, packages/mail). Verify access credentials, maintain visitor/contractor logs, follow security procedures, and escalate issues as needed in a fast-paced on-site environment.

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Anovaeon - Humanitarian Response & Crisis Management
Anovaeon - Humanitarian Response & Crisis Management
1 month ago

Administrative Assistant

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Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 14 hours agoStatus: Live

Job Summary

Support a 24/7 workforce housing facility by serving as the primary point of contact for workers, contractors, vendors, and visitors. Manage check-ins/check-outs, room assignments, luggage handling, orientation info, and daily occupancy reporting. Provide front desk and coordination support (calls, emails, packages/mail). Verify access credentials, maintain visitor/contractor logs, follow security procedures, and escalate issues as needed in a fast-paced on-site environment.
Location: United States
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Entry level

Key Responsibilities

  • •Check in and check out workers and contractors, and manage room assignments and housing occupancy.
  • •Store and manage luggage for arriving/departing guests and provide orientation information to new arrivals.
  • •Maintain accurate occupancy records and housing logs, and prepare daily reports on occupancy, staffing, and activity.
  • •Serve as the first point of contact for the facility; answer and route phone calls and inquiries.
  • •Verify access credentials, maintain visitor and contractor logs, follow site security/access control procedures, and escalate incidents/issues as needed.

Pay and Benefits

Salary: USD 22 - 24 hourly

Key Requirements

  • •High school diploma or equivalent.
  • •2+ years of administrative, receptionist, customer service, hospitality, or office support experience.
  • •Strong communication and interpersonal skills with the ability to multitask and stay organized in a high-volume environment.
  • •Proficiency in Microsoft Office (Word, Excel, Outlook).
  • •Ability to pass a background check and work on-site full time.
Experience:2+ years
Education:High School
Skills:CommunicationInterpersonal skillsMultitaskingOrganizationConfidentiality
Languages:English
Tech Stack:Microsoft OfficeWordExcelOutlook

Eligibility

Work Authorization:Authorization required. Sponsorship not provided.

Company Brief

Anovaeon - Humanitarian Response & Crisis Management
Provides humanitarian response, crisis management, and disaster preparedness services, offering strategic planning, operational support, training, and coordination to governments, NGOs, and organizations operating in complex emergency environments.
Industry: Professional Services
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