SSA - Project Assistant

WHO
Skopje
Workplace: OnsiteContractFunction: Administration & Executive AssistanceEducation: high_schoolSkills: ["Teamwork","Communication","Independent work","Confidentiality","Organizational skills"]

Provide administrative, logistical, and clerical support for Pandemic Fund project activities in North Macedonia, including planning and coordinating meetings, workshops, consultations, missions, and simulation exercises. Manage project documentation and filing systems, track actions and timelines, and support procurement, travel arrangements, and consultant administration per WHO procedures. Prepare monthly implementation updates and compile materials to support WHO and donor reporting, while coordinating with relevant health system resilience and UHC initiatives.

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FursaFursa
WHO
WHO
5 days ago

SSA - Project Assistant

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Last checked: 14 hours agoStatus: Live

Job Summary

Provide administrative, logistical, and clerical support for Pandemic Fund project activities in North Macedonia, including planning and coordinating meetings, workshops, consultations, missions, and simulation exercises. Manage project documentation and filing systems, track actions and timelines, and support procurement, travel arrangements, and consultant administration per WHO procedures. Prepare monthly implementation updates and compile materials to support WHO and donor reporting, while coordinating with relevant health system resilience and UHC initiatives.
Location: Skopje
Workplace: Onsite
Employment Type: Contract · 12 months
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Provide administrative and logistical support for implementing national strategy and project activities, coordinating with relevant ministries and institutions.
  • •Support planning, organization, and implementation of technical meetings, workshops, consultations, missions, and simulation exercises, including preparation of agendas, invitations, participant lists, and minutes.
  • •Liaise with government institutions, implementing partners, and consultants to facilitate administrative coordination and follow up on agreed actions.
  • •Support procurement, travel arrangements, consultant administration, and other operational processes according to WHO procedures.
  • •Maintain project documentation and reporting records, prepare monthly implementation updates, and support WHO and donor reporting.

Pay and Benefits

Salary: MKD 108,771 monthly

Key Requirements

  • •Equivalent to graduation from secondary school (or equivalent technical/commercial school).
  • •At least 3 years of relevant experience in administrative support functions.
  • •Proven experience with document management and organizing meetings and workshops.
  • •Strong organizational, communication, and interpersonal skills.
  • •Proficient written and spoken English and Macedonian.
Experience:Administrative supportDocument managementUN systemInternational organizations
Education:High School
Skills:TeamworkCommunicationIndependent workConfidentialityOrganizational skills
Languages:EnglishMacedonian

Company Brief

WHO
The World Health Organization is a United Nations specialized agency responsible for international public health, coordinating global health initiatives, setting standards, providing guidance, and supporting countries in disease prevention, emergency response, and health systems strengthening.
Industry: International Organizations
Company Size: Enterprise (1,001+ employees)
Growth: Government & Public Sector
Funding: Government Funded
Headquarters: Geneva, Switzerland
Founded: 1948
WebsiteLinkedIn