Commercial Real Estate Operations Admin - Freelance, Remote

Magic
Anywhere
Workplace: RemoteFull timeUSD 7 - 7 hourlyFunction: Real Estate & Property ManagementSkills: ["Proactive communication","High ownership","Attention to detail","Strong written communication","Client-service mindset"]

Serve as the operational backbone for a high-producing commercial broker, driving execution across CRM, research, marketing, and end-to-end transaction workflows. Maintain RealNex/KW Command pipelines with accurate tagging, reporting, and deadline adherence; run property searches and compile comps/BOV support; coordinate marketing campaigns and listing syndication; and manage calendars, SOPs, digital files, and third-party coordination to ensure everything closes on time.

Loading

Loading job details...

Preparing the role view and application actions.

FursaFursa
Magic
Magic
1 month ago

Commercial Real Estate Operations Admin - Freelance, Remote

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 22 hours agoStatus: Live

Job Summary

Serve as the operational backbone for a high-producing commercial broker, driving execution across CRM, research, marketing, and end-to-end transaction workflows. Maintain RealNex/KW Command pipelines with accurate tagging, reporting, and deadline adherence; run property searches and compile comps/BOV support; coordinate marketing campaigns and listing syndication; and manage calendars, SOPs, digital files, and third-party coordination to ensure everything closes on time.
Location: Anywhere
Workplace: Remote
Employment Type: Full time
Job Function: Real Estate & Property Management
Seniority: Mid level

Key Responsibilities

  • •Maintain RealNex and/or KW Command with accurate contact tagging, deal stages, follow-ups, and activity logs; produce pipeline and activity reports.
  • •Conduct property searches for buyers and tenants using CoStar, Crexi, Moody’s Catylist, Brevitas, Reonomy, and CRMLS; compile market surveys and lease/sale comps.
  • •Support Broker Opinion of Value (BOV) preparation and gather due diligence materials to assist with valuation analysis.
  • •Coordinate property marketing campaigns, email blasts, and listing syndication; create/update offerings using Canva (and Gamma as needed) and support social content scheduling.
  • •Coordinate transactions from listing through closing by interfacing with escrow, title, lenders, attorneys, and third parties; track contingencies/critical dates and organize digital transaction files.

Pay and Benefits

Salary: USD 7 hourly

Key Requirements

  • •3+ years administrative/operations experience with proven experience in commercial real estate.
  • •Proficiency with CoStar and Crexi plus at least two of: Moody’s Catylist, Brevitas, Reonomy, CRMLS.
  • •Proven CRM management in RealNex and/or KW Command, including pipeline reporting.
  • •End-to-end CRE transaction coordination experience (escrow/title/lenders/attorneys).
  • •Exceptional written English, attention to detail, and ability to manage multiple active projects independently.
Experience:Commercial real estate
Skills:Proactive communicationHigh ownershipAttention to detailStrong written communicationClient-service mindset
Tech Stack:RealNexKW CommandCoStarCrexiMoody’s CatylistBrevitasReonomyCRMLSCanvaGammaGoogle WorkspaceSlackNotionAsanaLastPassNordVPNRealVNC

Company Brief

Magic
Provides on‑demand dedicated virtual executive assistants and concierge services for businesses and executives, matching clients with trained remote assistants and AI-enabled support to handle administrative, sales, and personal tasks.
Industry: Professional Services
Company Size: Large (251 to 1,000 employees)
Revenue: USD 50M to 100M
Growth: Growth Stage Startup
Funding: Series A
Headquarters: San Francisco, United States
Founded: 2015
Glassdoor
Glassdoor: 3.3
WebsiteLinkedInGlassdoor