Executive Assistant to the CEO

HappyRobot
San Francisco
Workplace: HybridFull timeFunction: Administration & Executive AssistanceExperience: 3-5 yearsSkills: ["Organizational skills","Communication","Discretion","Proactivity","Time management"]

A highly organized, proactive Executive Assistant supporting the founders in a fast-paced, high-growth AI startup. You will manage calendars, schedule meetings, coordinate travel across time zones, prepare agendas, take notes, and act as a key liaison with internal and external stakeholders while handling confidential tasks and special projects to keep leadership running smoothly.

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FursaFursa
HappyRobot
HappyRobot
4 months ago

Executive Assistant to the CEO

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 6 hours agoStatus: Live

Job Summary

A highly organized, proactive Executive Assistant supporting the founders in a fast-paced, high-growth AI startup. You will manage calendars, schedule meetings, coordinate travel across time zones, prepare agendas, take notes, and act as a key liaison with internal and external stakeholders while handling confidential tasks and special projects to keep leadership running smoothly.
Location: San Francisco
Workplace: Hybrid
Employment Type: Full time
Job Function: Administration & Executive Assistance

Key Responsibilities

  • •Manage calendars, schedule meetings, and coordinate travel for the founders.
  • •Prioritize and handle incoming requests, ensuring the best use of their time.
  • •Prepare meeting agendas, take notes, and follow up on action items.
  • •Act as a key point of contact between the founders and internal/external stakeholders.
  • •Assist with special projects, research, and confidential tasks as needed.

Pay and Benefits

Equity and Bonus:Equity
Perks:Equity

Key Requirements

  • •3-5+ years of experience supporting C-Suite Executives
  • •Proven experience managing complex, high-volume calendars across multiple time zones
  • •Exceptionally organized & detail-oriented – you can juggle multiple priorities seamlessly
  • •Strong communication skills – you anticipate needs and keep things running smoothly
  • •Discretion & professionalism – you handle confidential matters with care
Experience:3-5 yearsAIEnterprise softwareStartups
Skills:Organizational skillsCommunicationDiscretionProactivityTime management

Company Brief

HappyRobot
Builds and manages enterprise AI workers (conversational and document-processing agents) to automate operational workflows for supply chain and logistics companies, integrating with systems to execute tasks, collect real-time data, and drive operational insights.
Industry: Supply Chain Technology
Company Size: Medium (51 to 250 employees)
Growth: Scaleup
Valuation: USD 250M to 500M
Funding: Series B
Headquarters: San Francisco, United States
Founded: 2022
WebsiteLinkedInGlassdoor