Lead Executive Assistant

Delivery Hero
Dubai
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceSkills: ["Discretion","Confidentiality","Prioritization","Stakeholder management","Team leadership"]

Support top executives (CEO and C-level) by managing complex calendars, expense reports, travel plans, and correspondence with high discretion. Coordinate schedules to ensure priorities are followed, act as a gatekeeper, and handle urgent ad-hoc requests. Own meeting room bookings, manage investor and external visit logistics, oversee ExCo event governance, and drive special projects plus process improvements to improve executive efficiency and SLAs.

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Delivery Hero
Delivery Hero
2 days ago

Lead Executive Assistant

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 19 hours agoStatus: Closed

Job Summary

Support top executives (CEO and C-level) by managing complex calendars, expense reports, travel plans, and correspondence with high discretion. Coordinate schedules to ensure priorities are followed, act as a gatekeeper, and handle urgent ad-hoc requests. Own meeting room bookings, manage investor and external visit logistics, oversee ExCo event governance, and drive special projects plus process improvements to improve executive efficiency and SLAs.
Location: Dubai
Workplace: Onsite
Employment Type: Full time · Permanent
Job Function: Administration & Executive Assistance
Seniority: Manager level

Key Responsibilities

  • •Execute administrative and personal support for the CEO and C-level executives, including calendars, expenses, travel plans, itineraries, and correspondence.
  • •Act as gatekeeper for executive communications and prioritize conflicting needs, including handling requests sometimes outside regular work hours.
  • •Own meeting room bookings and manage investor, company, entity, and external visit governance, ensuring executives are briefed and prepared.
  • •Manage ExCo event logistics and governance for local, regional, and global events, including post-event follow-up and procurement support for needs.
  • •Lead direct reports and EA team enablement, oversee budget and petty cash/credit cards operations, and execute special projects plus process improvements.

Key Requirements

  • •Proven ability to proactively manage complex executive calendars, meetings, and schedules while handling ad-hoc requests quickly.
  • •Strong discretion and confidentiality in relationships with C-level executives and stakeholders.
  • •Experience managing executive administrative operations such as expense reports, travel planning, correspondence, and email/workday responsibilities.
  • •Ability to coordinate stakeholder engagement across teams (e.g., Travel, Finance, Facilities, P&C, IT) to support executive commitments.
  • •Experience leading and supporting direct reports, including load balancing, performance review feedback, and team enablement.
Skills:DiscretionConfidentialityPrioritizationStakeholder managementTeam leadership
Languages:English
Tech Stack:Workday

Company Brief

Delivery Hero
Global online food-ordering and local delivery platform operating multiple regional brands (e.g., Foodpanda, Glovo, Talabat) across 50–70+ countries, supplying food and quick-commerce deliveries via marketplace and logistics services.
Industry: Online Marketplaces
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Berlin, Germany
Founded: 2011
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Glassdoor: 3.4
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