Project Administrator

BAE Systems
Australia
Workplace: HybridFull timeFunction: Administration & Executive AssistanceSkills: ["Communication","Stakeholder engagement","Attention to detail","Time management","Multitasking"]

Support the Hunter Class Frigate Program’s Production Engineering Support (PES) team by managing calendars and inboxes, coordinating meetings and communications, and maintaining accurate documentation, onboarding materials, and operational reporting. Maintain Jira administration (issues, user access, data accuracy) and support training records, workplace compliance documentation, and office resource/equipment coordination. Contribute to process improvements while ensuring deadlines, data accuracy, and process compliance.

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BAE Systems
BAE Systems
2 days ago

Project Administrator

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Source: Company careers pageValidated by: Fursa AI
Last checked: 16 hours agoStatus: Live

Job Summary

Support the Hunter Class Frigate Program’s Production Engineering Support (PES) team by managing calendars and inboxes, coordinating meetings and communications, and maintaining accurate documentation, onboarding materials, and operational reporting. Maintain Jira administration (issues, user access, data accuracy) and support training records, workplace compliance documentation, and office resource/equipment coordination. Contribute to process improvements while ensuring deadlines, data accuracy, and process compliance.
Location: Australia
Workplace: Hybrid
Employment Type: Full time
Job Function: Administration & Executive Assistance

Key Responsibilities

  • •Manage the shared inbox, coordinate team communications, distribute weekly work calendars, and maintain accurate team contact records.
  • •Administer and maintain Jira, including issue management, user access, data accuracy, and documentation updates.
  • •Maintain team documentation, process instructions, organisational records, knowledge management resources, and onboarding materials to keep information current.
  • •Coordinate office resources and equipment, including stationery management, purchase requests, and new starter setups.
  • •Collate, maintain, and update operational reports and performance data, and support training and workplace compliance administration.

Key Requirements

  • •Previous experience in a similar role desired.
  • •Ability to work autonomously as well as part of a team.
  • •Excellent communication and stakeholder engagement skills.
  • •Strong attention to detail focused on data accuracy and process compliance.
  • •Proficiency in Microsoft Office Suite and experience using business systems such as Jira or SharePoint is desirable.
Skills:CommunicationStakeholder engagementAttention to detailTime managementMultitasking
Tech Stack:Microsoft OfficeJiraSharePoint

Eligibility

Nationality:Australian National
Security Clearance:Defence security clearance

Company Brief

BAE Systems
Multinational defence, security and aerospace company designing, manufacturing and supporting military and civilian systems including naval ships, submarines, aircraft, cyber solutions and electronic systems for governments and commercial customers.
Industry: Defense Manufacturing
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: London, United Kingdom
Founded: 1999
WebsiteLinkedIn