Office & Workplaces Coordinator

Alan
Paris
Workplace: HybridFull timeFunction: Facilities, Workplace & Physical OperationsExperience: 2-4 yearsSkills: ["Communication","Organization","Stakeholder management","Project management","Problem-solving"]

Join Alan’s Workplace Experience team in Paris to enhance the daily life of Alaners by coordinating office operations, procurement, vendor management, and HR-related workplace programs. You’ll lead facilities and vendor processes, drive documentation and automation, and collaborate cross-functionally to create secure, efficient, and welcoming work environments for a growing global company.

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Alan
Alan
3 months ago

Office & Workplaces Coordinator

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Last checked: 3 hours agoStatus: Live

Job Summary

Join Alan’s Workplace Experience team in Paris to enhance the daily life of Alaners by coordinating office operations, procurement, vendor management, and HR-related workplace programs. You’ll lead facilities and vendor processes, drive documentation and automation, and collaborate cross-functionally to create secure, efficient, and welcoming work environments for a growing global company.
Location: Paris
Workplace: Hybrid
Employment Type: Full time
Job Function: Facilities, Workplace & Physical Operations

Key Responsibilities

  • •Lead and manage day-to-day office operations to ensure a smooth and reliable workplace experience.
  • •Oversee the full vendor portfolio, onboarding, performance monitoring, contracts, invoicing, and procurement processes.
  • •Own office procurement activities including purchases, budget tracking, cost optimization, and reporting.
  • •Lead Alan’s RSE approach by auditing practices, benchmarking, and driving concrete action plans.
  • •Interact daily with cross-functional teams (People, IT, Security, Finance, Legal) to align on office life, processes, and policies.

Pay and Benefits

Perks:Health InsuranceEquityLearning BudgetFlexible HoursRemote Work

Key Requirements

  • •4 days onsite per week in Paris (one remote day possible)
  • •English fluency (spoken and written)
  • •2-4 years of Office Management, Procurement, or Vendor Management experience
  • •experience coordinating facilities, vendors and budgets
  • •strong operations mindset with ability to build scalable processes and documentation
Experience:2-4 yearsHealthcareInsuranceHealthtech
Skills:CommunicationOrganizationStakeholder managementProject managementProblem-solving
Languages:English
Tech Stack:Data analyticsAutomationDocumentation

Company Brief

Alan
Alan is a Paris-based digital health insurance provider offering employer and individual health plans, telemedicine, prevention services, and a consumer-focused app to simplify access to care and manage reimbursements.
Industry: Health Insurance (Payers)
Company Size: Large (251 to 1,000 employees)
Revenue: USD 250M to 500M
Growth: Scaleup
Valuation: Unicorn (USD 1B+)
Funding: Series E+
Headquarters: Paris, France
Founded: 2016
Glassdoor
Glassdoor: 4.4
WebsiteLinkedInGlassdoor