Legal Operations Specialist

X AI
Palo Alto
Workplace: OnsiteFull timeUSD 110,000 - 135,000 annuallyFunction: Legal, Risk & ComplianceSkills: ["Organizational skills","Time-management","Written communication","Verbal communication","Prioritization"]

Own the systems and workflows that keep the legal function running at high speed, with Legal Tracker as the system of record for matters, outside counsel engagement, e-billing, invoices, accruals, and spend reporting. Set operating cadence, tighten spend controls, improve intake-to-close workflows, and use AI tools to reduce manual effort. Partner with attorneys and finance to ensure accurate budgets, accruals, and close processes while maintaining confidential information.

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FursaFursa
X AI
X AI
2 days ago

Legal Operations Specialist

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Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 44 minutes agoStatus: Live

Job Summary

Own the systems and workflows that keep the legal function running at high speed, with Legal Tracker as the system of record for matters, outside counsel engagement, e-billing, invoices, accruals, and spend reporting. Set operating cadence, tighten spend controls, improve intake-to-close workflows, and use AI tools to reduce manual effort. Partner with attorneys and finance to ensure accurate budgets, accruals, and close processes while maintaining confidential information.
Location: Palo Alto
Workplace: Onsite
Employment Type: Full time
Job Function: Legal, Risk & Compliance
Seniority: Mid level

Key Responsibilities

  • •Own Legal Tracker as the system of record for matters, outside counsel engagement, e-billing, invoice review, accruals, and legal spend reporting.
  • •Configure and maintain Legal Tracker workflows, user access, matter taxonomy, rate cards, billing guidelines, and approval paths.
  • •Drive invoice quality and compliance with outside counsel guidelines; identify leakage, duplicates, non-compliant time entries, and opportunities to reduce spend.
  • •Produce reliable spend, matter, and vendor reporting for legal leadership and translate data into recommendations.
  • •Partner with attorneys and finance on matter setup, budgets, accruals, and close processes; manage day-to-day legal operations and coordinate special projects.

Pay and Benefits

Salary: USD 110,000 - 135,000 annually
Perks:EquityHealth InsuranceVisionDental401kDisability InsuranceLife Insurance

Key Requirements

  • •Bachelor’s degree preferred or equivalent practical experience.
  • •5+ years in legal operations, legal finance, or a closely related role supporting in-house legal teams.
  • •Hands-on experience administering and managing Legal Tracker (or equivalent e-billing/matter management systems) as a primary responsibility.
  • •Demonstrated experience controlling outside counsel spend through billing guidelines, invoice review, rate management, and reporting.
  • •Proficiency with DocuSign, Adobe Acrobat Pro, Google Workspace, Notion, and Slack.
Experience:In-house legal teamsLegal operationsLegal finance
Skills:Organizational skillsTime-managementWritten communicationVerbal communicationPrioritization
Languages:English
Tech Stack:Legal TrackerDocuSignAdobe Acrobat ProGoogle WorkspaceNotionSlackE-billingMatter managementInvoice review

Eligibility

Nationality:US National

Company Brief

X AI
Develops advanced artificial intelligence models and research aimed at building safe, general AI and understanding the fundamental nature of the universe. Focuses on large-scale AI systems, research publications, and building foundational AI capabilities.
Industry: AI & Machine Learning
Company Size: Medium (51 to 250 employees)
Growth: Early Stage Startup
Headquarters: San Francisco, United States
Founded: 2023
Website