Office Coordinator - Bridge Inspection Team

WSP
New Jersey
Workplace: OnsiteFull timeUSD 26.64 - 33 hourlyFunction: Administration & Executive AssistanceExperience: 3+ yearsEducation: high_schoolSkills: ["Professionalism","Positive attitude","Communication","Organizational skills","Attention to detail"]

Coordinate day-to-day administrative support for a Bridge Inspection Team by organizing project and departmental data, maintaining MS Teams channels and document workflows, and producing monthly status reports. Track staff training and certification renewals, manage equipment inventories, and support on-site field teams with printing, travel coordination, and project logistics. Maintain filing, archiving, and project-specific file structures while ensuring compliance with workplace safety and company policies.

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FursaFursa
WSP
WSP
2 days ago

Office Coordinator - Bridge Inspection Team

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Source: Company careers pageValidated by: Fursa AI
Last checked: 3 hours agoStatus: Live

Job Summary

Coordinate day-to-day administrative support for a Bridge Inspection Team by organizing project and departmental data, maintaining MS Teams channels and document workflows, and producing monthly status reports. Track staff training and certification renewals, manage equipment inventories, and support on-site field teams with printing, travel coordination, and project logistics. Maintain filing, archiving, and project-specific file structures while ensuring compliance with workplace safety and company policies.
Location: New Jersey
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Collect and organize project and departmental data from managers, field inspectors, and support staff.
  • •Set up and maintain MS Teams project and departmental channels for document storage.
  • •Create monthly departmental status reports by collecting data from regional managers.
  • •Maintain and track staff training and certification records, including look-ahead renewal tracking.
  • •Support office and field logistics: equipment inventories, filing/archiving/data management, uploading documents to project websites, and on-site printing and travel coordination.

Pay and Benefits

Salary: USD 26.64 - 33 hourly
Perks:Health InsuranceDentalVisionDisabilityLife InsuranceRetirement SavingsPaid LeaveParental Leave

Key Requirements

  • •High School Diploma or GED.
  • •3+ years of relevant administrative experience, preferably in an office assistant role.
  • •Strong interpersonal, written, and verbal communication skills with a positive, professional attitude.
  • •Comfort working in a fast-paced environment, handling multiple tasks and interruptions.
  • •Valid NJ driver’s license and ability to pass motor vehicle screening; physically able to carry/document boxes weighing about 10–15 pounds.
Experience:3+ yearsAdministrationOffice support
Education:High School
Skills:ProfessionalismPositive attitudeCommunicationOrganizational skillsAttention to detail
Licenses:Unrestricted driver’s license valid in New Jersey
Tech Stack:MS TeamsMicrosoft WordExcelOutlookTeamsSharePointOneDriveAdobe AcrobatWeb-based document managementData entryFile-sharingProject tracking systems

Eligibility

Work Authorization:Authorization required. Sponsorship not provided.

Company Brief

WSP
Global professional services firm providing engineering, consulting, and technical services across infrastructure, environment, buildings, transportation, and energy sectors for public- and private-sector clients worldwide.
Industry: Professional Services
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Montreal, Canada
Founded: 1959
WebsiteLinkedIn