Onsite Meeting and Event Operations Coordinator

Avi-spl
United States
Workplace: OnsiteFull timeUSD 28.85 - 36.06 hourlyFunction: Business OperationsSkills: ["Communication","Organizational skills","Attention to detail","Problem-solving","Professionalism"]

Coordinate onsite internal meetings, leadership sessions, and special events from planning through execution, serving as a key client-facing point of contact. Own day-to-day event logistics including room bookings, catering, AV/webcast support, facilities/security coordination, and production needs. Manage SOW processes and maintain accurate event records in ServiceNow, Outlook, and SharePoint while tracking timelines, budgets, invoices, and operational reporting.

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Avi-spl
Avi-spl
4 months ago

Onsite Meeting and Event Operations Coordinator

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Source: Company careers pageValidated by: Fursa AI
Last checked: 9 hours agoStatus: Live

Job Summary

Coordinate onsite internal meetings, leadership sessions, and special events from planning through execution, serving as a key client-facing point of contact. Own day-to-day event logistics including room bookings, catering, AV/webcast support, facilities/security coordination, and production needs. Manage SOW processes and maintain accurate event records in ServiceNow, Outlook, and SharePoint while tracking timelines, budgets, invoices, and operational reporting.
Location: United States
Workplace: Onsite
Employment Type: Full time
Job Function: Business Operations

Key Responsibilities

  • •Serve as a primary point of contact for clients for onsite meetings and events, coordinating goals, requirements, timelines, and expectations from planning through completion.
  • •Coordinate event operations and logistics including room bookings, catering, facilities support, security, campus travel/transportation, AV/webcast, and production scheduling.
  • •Support SOW processing by ensuring SOWs are created, reviewed, approved, completed, posted, and stored accurately and on time.
  • •Maintain event records and documentation in ServiceNow, Outlook, and SharePoint; manage Outlook calendars/mailboxes and track project milestones and deliverables.
  • •Prepare operational reporting and support financial tracking by managing invoices, estimates, receipts/expenses, and post-event feedback and continuous-improvement activities.

Pay and Benefits

Salary: USD 28.85 - 36.06 hourly
Perks:Medical BenefitsVisionDentalPaid HolidaysSick DaysPersonal Days

Key Requirements

  • •Strong communication and organizational skills with a high level of professionalism and client service.
  • •Excellent attention to detail and the ability to manage multiple priorities with accuracy and consistency.
  • •Experience supporting onsite meetings, events, hospitality operations, workplace services, or similar corporate event environments.
  • •Strong knowledge of Outlook, SharePoint, and ServiceNow, including managing multiple Outlook calendars and shared mailboxes.
  • •Ability to support budgets, estimates, invoices, and expense reconciliation; experience with SOPs/process documentation is a plus.
Experience:Corporate events
Skills:CommunicationOrganizational skillsAttention to detailProblem-solvingProfessionalism
Tech Stack:OutlookSharePointServiceNow

Company Brief

Avi-spl
Provides audio-visual integration, unified collaboration solutions, managed services, and AV support for enterprises and institutions worldwide, delivering design, deployment, and ongoing managed services for communication and collaboration technologies.
Industry: Professional Services
Company Size: Enterprise (1,001+ employees)
Growth: Established Company
Funding: Private Equity Backed
Headquarters: Tampa, United States
Founded: 2008
WebsiteLinkedIn