Avi-spl

2 months ago

Onsite Meeting and Event Operations Coordinator

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 8 hours agoStatus: Live

Job Summary

Coordinate onsite internal meetings, leadership sessions, and special events from planning through execution, serving as a key client-facing point of contact. Own day-to-day event logistics including room bookings, catering, AV/webcast support, facilities/security coordination, and production needs. Manage SOW processes and maintain accurate event records in ServiceNow, Outlook, and SharePoint while tracking timelines, budgets, invoices, and operational reporting.

Location: United States

Workplace: Onsite

Employment Type: Full time

Job Function: Business Operations

Key Responsibilities

•Serve as a primary point of contact for clients for onsite meetings and events, coordinating goals, requirements, timelines, and expectations from planning through completion.
•Coordinate event operations and logistics including room bookings, catering, facilities support, security, campus travel/transportation, AV/webcast, and production scheduling.
•Support SOW processing by ensuring SOWs are created, reviewed, approved, completed, posted, and stored accurately and on time.
•Maintain event records and documentation in ServiceNow, Outlook, and SharePoint; manage Outlook calendars/mailboxes and track project milestones and deliverables.
•Prepare operational reporting and support financial tracking by managing invoices, estimates, receipts/expenses, and post-event feedback and continuous-improvement activities.

Pay and Benefits

Salary: USD 28.85 - 36.06 hourly

Perks:Medical BenefitsVisionDentalPaid HolidaysSick DaysPersonal Days

Key Requirements

•Strong communication and organizational skills with a high level of professionalism and client service.
•Excellent attention to detail and the ability to manage multiple priorities with accuracy and consistency.
•Experience supporting onsite meetings, events, hospitality operations, workplace services, or similar corporate event environments.
•Strong knowledge of Outlook, SharePoint, and ServiceNow, including managing multiple Outlook calendars and shared mailboxes.
•Ability to support budgets, estimates, invoices, and expense reconciliation; experience with SOPs/process documentation is a plus.

Experience:Corporate events

Skills:CommunicationOrganizational skillsAttention to detailProblem-solvingProfessionalism

Tech Stack:OutlookSharePointServiceNow

Company Brief

Avi-spl

Provides audio-visual integration, unified collaboration solutions, managed services, and AV support for enterprises and institutions worldwide, delivering design, deployment, and ongoing managed services for communication and collaboration technologies.

Industry: Professional Services

Company Size: Enterprise (1,001+ employees)

Growth: Established Company

Funding: Private Equity Backed

Headquarters: Tampa, United States

Founded: 2008

Website LinkedIn

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Avi-spl

2 months ago

Onsite Meeting and Event Operations Coordinator

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 8 hours agoStatus: Live

Job Summary

Location: United States

Workplace: Onsite

Employment Type: Full time

Job Function: Business Operations

Key Responsibilities

•Serve as a primary point of contact for clients for onsite meetings and events, coordinating goals, requirements, timelines, and expectations from planning through completion.
•Coordinate event operations and logistics including room bookings, catering, facilities support, security, campus travel/transportation, AV/webcast, and production scheduling.
•Support SOW processing by ensuring SOWs are created, reviewed, approved, completed, posted, and stored accurately and on time.
•Maintain event records and documentation in ServiceNow, Outlook, and SharePoint; manage Outlook calendars/mailboxes and track project milestones and deliverables.
•Prepare operational reporting and support financial tracking by managing invoices, estimates, receipts/expenses, and post-event feedback and continuous-improvement activities.

Pay and Benefits

Salary: USD 28.85 - 36.06 hourly

Perks:Medical BenefitsVisionDentalPaid HolidaysSick DaysPersonal Days

Key Requirements

•Strong communication and organizational skills with a high level of professionalism and client service.
•Excellent attention to detail and the ability to manage multiple priorities with accuracy and consistency.
•Experience supporting onsite meetings, events, hospitality operations, workplace services, or similar corporate event environments.
•Strong knowledge of Outlook, SharePoint, and ServiceNow, including managing multiple Outlook calendars and shared mailboxes.
•Ability to support budgets, estimates, invoices, and expense reconciliation; experience with SOPs/process documentation is a plus.

Experience:Corporate events

Skills:CommunicationOrganizational skillsAttention to detailProblem-solvingProfessionalism

Tech Stack:OutlookSharePointServiceNow

Company Brief

Avi-spl

Industry: Professional Services

Company Size: Enterprise (1,001+ employees)

Growth: Established Company

Funding: Private Equity Backed

Headquarters: Tampa, United States

Founded: 2008

Website LinkedIn