Exec/Admin Assistant

American Express
New York
Workplace: HybridFull timeFunction: Administration & Executive AssistanceEducation: bachelorsSkills: ["Organizational skills","Planning","Communication","Confidentiality","Relationship-building"]

Provide proactive executive and operational support to a Vice President in Technology Vendor Management and an additional VP within Enterprise Platforms & Data and Technology Business Management. Manage complex calendars, coordinate leadership meetings and executive logistics, screen and prioritize requests, and handle confidential information. Support domestic and international travel and expenses, reconcile corporate cards, and build cross-functional partnerships across Technology, Procurement, Finance, HR, and Legal. Continuously improve workflows using AI-enabled productivity tools.

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FursaFursa
American Express
American Express
1 day ago

Exec/Admin Assistant

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Source: Company careers pageValidated by: Fursa AI
Last checked: 17 hours agoStatus: Live
Reposted: similar role first listed 2 weeks ago

Job Summary

Provide proactive executive and operational support to a Vice President in Technology Vendor Management and an additional VP within Enterprise Platforms & Data and Technology Business Management. Manage complex calendars, coordinate leadership meetings and executive logistics, screen and prioritize requests, and handle confidential information. Support domestic and international travel and expenses, reconcile corporate cards, and build cross-functional partnerships across Technology, Procurement, Finance, HR, and Legal. Continuously improve workflows using AI-enabled productivity tools.
Location: New York
Workplace: Hybrid
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Manage complex executive calendars across multiple time zones, balancing competing priorities and optimizing executive time.
  • •Coordinate leadership meetings, governance forums, Town Halls, vendor meetings, and executive offsites.
  • •Screen and prioritize meeting requests, exercising sound judgment on behalf of executive leadership and communicating executive updates.
  • •Coordinate complex domestic and international travel, itineraries, and meeting logistics; process travel expenses and corporate card reconciliations.
  • •Build trusted partnerships across Technology, Procurement, Finance, HR, Legal, Risk, and technology partners; leverage AI-enabled productivity tools to streamline executive support.

Pay and Benefits

Perks:Health InsuranceDentalVisionLife InsuranceDisability Benefits401kPaid LeaveParental LeaveLearning Budget

Key Requirements

  • •5+ years supporting senior leaders, preferably Vice President level or above.
  • •Proven experience managing complex calendars, competing priorities, and executive logistics.
  • •Excellent organizational, planning, and communication skills.
  • •Demonstrated ability to exercise sound judgment, maintain confidentiality, and work independently in a fast-paced environment.
  • •Bachelor’s degree equivalent; ability to work in a hybrid environment (minimum three days per week in the office).
Experience:Financial services
Education:Bachelor's
Skills:Organizational skillsPlanningCommunicationConfidentialityRelationship-building
Languages:US
Tech Stack:Microsoft OfficeOutlookPowerPointExcelWordTeamsSAP ConcurMicrosoft Copilot

Eligibility

Work Authorization:Authorization required. Sponsorship not provided.

Company Brief

American Express
Provides global payment, credit, and travel-related financial services for consumers and businesses. Best known for its charge and credit cards, merchant payment network, and premium customer rewards and servicing.
Industry: Payments
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: New York City, United States
Founded: 1850
WebsiteLinkedIn