AECOM

1 day ago

Senior Executive Assistant

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 23 hours agoStatus: Live

Job Summary

Support senior executives and directors by managing high-volume executive calendars, gatekeeping executive communications, and coordinating complex domestic and international travel and VIP logistics. Independently organize executive-level meetings and events, prepare briefing materials and decision memos, and oversee advanced expense/budget workflows. Handle vendor onboarding, PO creation, and legal contract routing while collaborating with Legal and Finance to manage approvals and confidentiality documents.

Location: Philippines

Workplace: Hybrid

Employment Type: Full time

Job Function: Administration & Executive Assistance

Seniority: Mid level

Key Responsibilities

•Manage high-volume, dynamic executive calendars for senior leaders, making independent scheduling decisions and ensuring alignment with strategic priorities.
•Serve as first point of contact for internal and external stakeholders, drafting, screening, and managing sensitive executive communications.
•Oversee complex domestic and international travel and VIP coordination, including multi-leg itineraries, offsite arrangements, contingency planning, and coordination with providers and vendors.
•Independently organize and manage executive-level meetings and events, preparing briefing materials, agendas, executive summaries, and follow-through on decisions.
•Handle advanced expense and budget oversight and coordinate vendor onboarding, PO creation, legal contract routing, and invoice disputes with Legal and Finance.

Pay and Benefits

Perks:Health InsuranceDentalVisionLifeDisability BenefitsPaid LeaveTravel Allowance

Key Requirements

•At least 3 to 5 years of experience supporting global stakeholders end-to-end.
•Excellent written and spoken communication skills.
•Proficiency in MS Office, particularly Excel and PowerPoint.
•Willingness to work fixed night shifts and be onsite 3 days per week.

Experience:3-5 years

Skills:CommunicationExecutive coordinationStakeholder managementAttention to detailJudgment

Languages:English

Tech Stack:MS OfficeExcelPowerPoint

Company Brief

AECOM

AECOM is a global infrastructure firm providing design, consulting, construction, and management services across transportation, buildings, water, environment, and energy sectors, delivering large-scale projects for public- and private-sector clients worldwide.

Industry: Civil Engineering

Company Size: Enterprise (1,001+ employees)

Revenue: USD 1B+

Growth: Public Company

Valuation: Public Company (Market Cap in USD)

Funding: IPO / Publicly Listed

Headquarters: Los Angeles, United States

Founded: 1990

Glassdoor: 3.6

Website LinkedIn Glassdoor

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AECOM

1 day ago

Senior Executive Assistant

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 23 hours agoStatus: Live

Job Summary

Location: Philippines

Workplace: Hybrid

Employment Type: Full time

Job Function: Administration & Executive Assistance

Seniority: Mid level

Key Responsibilities

•Manage high-volume, dynamic executive calendars for senior leaders, making independent scheduling decisions and ensuring alignment with strategic priorities.
•Serve as first point of contact for internal and external stakeholders, drafting, screening, and managing sensitive executive communications.
•Oversee complex domestic and international travel and VIP coordination, including multi-leg itineraries, offsite arrangements, contingency planning, and coordination with providers and vendors.
•Independently organize and manage executive-level meetings and events, preparing briefing materials, agendas, executive summaries, and follow-through on decisions.
•Handle advanced expense and budget oversight and coordinate vendor onboarding, PO creation, legal contract routing, and invoice disputes with Legal and Finance.

Pay and Benefits

Perks:Health InsuranceDentalVisionLifeDisability BenefitsPaid LeaveTravel Allowance

Key Requirements

•At least 3 to 5 years of experience supporting global stakeholders end-to-end.
•Excellent written and spoken communication skills.
•Proficiency in MS Office, particularly Excel and PowerPoint.
•Willingness to work fixed night shifts and be onsite 3 days per week.

Experience:3-5 years

Skills:CommunicationExecutive coordinationStakeholder managementAttention to detailJudgment

Languages:English

Tech Stack:MS OfficeExcelPowerPoint

Company Brief

AECOM

Industry: Civil Engineering

Company Size: Enterprise (1,001+ employees)

Revenue: USD 1B+

Growth: Public Company

Valuation: Public Company (Market Cap in USD)

Funding: IPO / Publicly Listed

Headquarters: Los Angeles, United States

Founded: 1990

Glassdoor: 3.6

Website LinkedIn Glassdoor