Facilities Assistant (Dubai, AE)

Wasl
Dubai
Workplace: OnsiteFull timeFunction: Facilities, Workplace & Physical OperationsSkills: ["Communication","Organization","Teamwork","Professionalism","Attention to detail"]

Provide administrative and secretarial support to the Assistant Facilities Manager/Facilities Engineer and support team members to help achieve departmental objectives. Manage the office efficiently, maintain cleanliness and organized filing, coordinate servicing of office equipment, and handle office inventory and supply ordering. Use maintenance and procurement tools (FMSP software and spreadsheets) to generate daily maintenance requests, create purchase requests, and process vendor invoices. Communicate professionally with internal and external stakeholders and keep associate data, logs, and records up to date in Hotschedules.

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FursaFursa
Wasl
Wasl
1 day ago

Facilities Assistant (Dubai, AE)

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Source: Company careers pageValidated by: Fursa AI
Last checked: 37 minutes agoStatus: Live

Job Summary

Provide administrative and secretarial support to the Assistant Facilities Manager/Facilities Engineer and support team members to help achieve departmental objectives. Manage the office efficiently, maintain cleanliness and organized filing, coordinate servicing of office equipment, and handle office inventory and supply ordering. Use maintenance and procurement tools (FMSP software and spreadsheets) to generate daily maintenance requests, create purchase requests, and process vendor invoices. Communicate professionally with internal and external stakeholders and keep associate data, logs, and records up to date in Hotschedules.
Location: Dubai
Workplace: Onsite
Employment Type: Full time
Job Function: Facilities, Workplace & Physical Operations
Seniority: Entry level

Key Responsibilities

  • •Support the Assistant Facilities Manager/Facilities Engineer by managing the office efficiently.
  • •Maintain cleanliness and a well-organized workplace, including filing and document compilation as directed.
  • •Coordinate office equipment servicing and operate office equipment (photocopier, fax machine).
  • •Generate daily maintenance requests in the FMSP software and monitor their progress; create purchase requests as instructed.
  • •Provide financial support by processing vendor invoices and preparing financial/statistical reports using spreadsheets.

Key Requirements

  • •Provide administrative and secretarial support to the Assistant Facilities Manager/Facilities Engineer and support team members.
  • •Manage office organization, including cleanliness and maintaining an efficient filing system.
  • •Operate office equipment and basic office software tools (e-mail, electronic calendars).
  • •Maintain office supplies/inventory, anticipate supply needs, and support ordering and receipt.
  • •Process vendor invoices and prepare financial/statistical tools and reports using spreadsheets.
Skills:CommunicationOrganizationTeamworkProfessionalismAttention to detail
Tech Stack:E-mailElectronic calendarsPhotocopierFax machineSpreadsheetsFMSPHotschedules

Company Brief

Wasl
Wasl is a Dubai-based real estate developer and asset manager owning, developing and managing residential, commercial, retail, logistics and hospitality properties across the Emirate, focused on long-term property management and urban development.
Industry: Real Estate Development
Company Size: Enterprise (1,001+ employees)
Growth: Government & Public Sector
Funding: Government Funded
Headquarters: Dubai, United Arab Emirates
Founded: 2008
WebsiteLinkedIn