1 week ago

Administrative Assistant

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Source: Company careers pageValidated by: Fursa AI

Last checked: 21 hours agoStatus: Live

Job Summary

Provide high-level administrative support for executive leadership, managing complex calendars, scheduling meetings, and handling sensitive/confidential information with discretion. Coordinate travel approvals and itineraries, manage expense reports and budget-related administrative tasks, and support executive communications and presentations. Act as a delegate in key internal systems, maintain org charts and records, organize meetings and team events, mentor other admins, and lead administrative community-building across the organization.

Location: Mexico, Costa Rica

Workplace: Onsite

Employment Type: Full time

Job Function: Administration & Executive Assistance

Key Responsibilities

•Provide tactical and strategic administrative support for executive-level employees.
•Manage complex calendars, scheduling, and executive appointments/meetings.
•Coordinate travel approvals and arrange domestic and international travel itineraries, including expense submissions.
•Prepare and edit executive presentations, maintain records, and manage org charts and distribution lists.
•Mentor and lead general administrative staff/community of admins; organize meetings and team events and handle special projects.

Key Requirements

•Typically requires a minimum of 10 years’ general administrative experience (or equivalent education and experience).
•Strong written and verbal communication skills for all levels of management and external partners.
•Proven organizational and time-management skills to manage multiple assignments with competing deadlines.
•Expert knowledge of systems/processes to manage expenses, procurement, travel, and managerial reporting (training provided).
•Proficiency in Microsoft Office suite and collaboration tools; willingness to learn new applications.

Experience:10+ years

Education:High School

Skills:CommunicationOrganizational skillsTime managementJudgmentDiscretion

Tech Stack:Microsoft OfficeExcelOutlookPowerPointWordConcurSharePointYammerZoomTEAMSGlobal ConnectWorkdayWeb page navigation

Company Brief

Designs and manufactures personal computers, printers, and related supplies, as well as provides software, services, and solutions for consumers and enterprises worldwide.

Industry: Hardware Devices

Company Size: Enterprise (1,001+ employees)

Revenue: USD 1B+

Growth: Public Company

Valuation: Public Company (Market Cap in USD)

Funding: IPO / Publicly Listed

Headquarters: Palo Alto, United States

Founded: 1939

Glassdoor: 3.8

Website LinkedIn

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