Executive Assistant to Founders

Exa
San Francisco
Workplace: OnsiteFull timeUSD 100,000 - 200,000 annuallyFunction: Administration & Executive AssistanceExperience: 2+ yearsSkills: ["Communication","Organization","Ownership","Prioritization","Adaptability"]

Executive Assistant to the founders for a San Francisco-based AI startup, providing high-trust operations, scheduling, and coordination for the C-suite and team. You’ll own calendars, clear bottlenecks, manage executive communications, coordinate meetings, assist with senior recruiting, and help plan events while thriving in ambiguity and a fast-growing environment.

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FursaFursa
Exa
Exa
5 months ago

Executive Assistant to Founders

✓ Verified Job

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Source: Company careers pageValidated by: Fursa AI
Last checked: 1 hour agoStatus: Live

Job Summary

Executive Assistant to the founders for a San Francisco-based AI startup, providing high-trust operations, scheduling, and coordination for the C-suite and team. You’ll own calendars, clear bottlenecks, manage executive communications, coordinate meetings, assist with senior recruiting, and help plan events while thriving in ambiguity and a fast-growing environment.
Location: San Francisco
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance

Key Responsibilities

  • •Own scheduling and calendar management for our founders — anticipate conflicts, protect focus time, and keep the day running smoothly
  • •Triage and manage executive communications — know what's urgent, what can wait, and what you can handle directly
  • •Coordinate meetings end to end — scheduling, agendas, follow-ups, and making sure the right people are in the right room at the right time
  • •Support senior recruiting — coordinate interview scheduling and onsite logistics for leadership and executive-level candidates, ensuring a world-class candidate experience
  • •Help plan team events, offsites, and culture moments — from weekly team traditions to company-wide gatherings, you'll help make Exa a place people love to work

Pay and Benefits

Salary: USD 100,000 - 200,000 annually
Equity and Bonus:Equity
Perks:Health InsuranceFertility BenefitsWellness Stipend

Key Requirements

  • •2+ years of experience in operations or in a similar role.
  • •Excellent communication and organizational skills - you can engage comfortably with leadership, candidates, investors, and partners.
  • •Strong ownership and ability to operate with little direction.
  • •Enjoy juggling multiple workstreams and fast-changing priorities.
  • •Based in or able to relocate/ commute to San Francisco
Experience:2+ yearsStartupTechnologyAI
Skills:CommunicationOrganizationOwnershipPrioritizationAdaptability
Languages:English

Company Brief

Exa
Builds an embeddings-based neural search engine and web search API for AI applications, offering crawling, retrieval, and deep research tools to serve developers and AI agents with up-to-date web knowledge.
Industry: API Platforms
Company Size: Small (11 to 50 employees)
Growth: Scaleup
Valuation: USD 500M to 1B
Funding: Series B
Headquarters: San Francisco, United States
Founded: 2021
WebsiteLinkedIn