Manager - Personal Assistant

e.construct
Dubai
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceEducation: associatesSkills: ["Communication","Organization","Discretion","Multitasking","Attention to detail"]

Support the VP of Accounting and Directors with executive assistance, accounting coordination, and HR/admin support in the UAE. Manage accounts payable, vendor communications, procurement records, license renewals, and visa-related processes while coordinating with HR, Finance, and Administration to ensure smooth onboarding and daily operations in a fast-paced environment.

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FursaFursa
e.construct
e.construct
3 months ago

Manager - Personal Assistant

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Source: Company careers pageValidated by: Fursa AI
Last checked: 2 hours agoStatus: Live

Job Summary

Support the VP of Accounting and Directors with executive assistance, accounting coordination, and HR/admin support in the UAE. Manage accounts payable, vendor communications, procurement records, license renewals, and visa-related processes while coordinating with HR, Finance, and Administration to ensure smooth onboarding and daily operations in a fast-paced environment.
Location: Dubai
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Manager level

Key Responsibilities

  • •Coordinate with Accounts and Procurement teams to ensure timely processing of Accounts Payable documents and related financial transactions, and manage collections and payment updates with vendors.
  • •Maintain accurate records of purchase orders, tracking status and collaborating with procurement and finance for seamless operations.
  • •Prepare detailed expense reports, process reimbursements, and manage petty cash transactions with accuracy.
  • •Oversee license renewals and government registrations, including DM (Dubai Municipality), ensuring timely completion.
  • •Act as a liaison between HR, Finance, and Administration to facilitate onboarding of relocated employees in the UAE and coordinate with departments to address administrative needs.

Key Requirements

  • •Associate’s degree in Accounting, Finance, Business Administration, or related field preferred.
  • •Proven experience in an accounting role or administrative support position.
  • •Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook) and accounting software (e.g., NetSuite ERP).
  • •Basic understanding of accounting principles and financial transactions, preferably in UAE.
  • •Excellent organizational skills and attention to detail.
Education:Associate's
Skills:CommunicationOrganizationDiscretionMultitaskingAttention to detail
Tech Stack:Microsoft OfficeExcelNetSuite ERP

Company Brief

e.construct
e.construct provides structural engineering, design, and construction consultancy services for residential and commercial projects, focusing on BIM integration, sustainable solutions, and project management to streamline delivery and ensure compliance with building regulations.
Industry: Civil Engineering
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