Operations Manager (12-Month Maternity Leave Cover)

Reindeer AI
Tel Aviv, New York
Workplace: HybridFull timeFunction: Business OperationsExperience: 4+ yearsSkills: ["Service-oriented","Organization","Detail-oriented","Vendor management","Negotiation"]

Own day-to-day office operations and employee experience for an agentic AI startup, covering office administration, facilities, vendor relationships, procurement, and key logistics. Manage finance and banking operations tied to vendor payments and expenses, provide basic IT support and support the New York office remotely, and coordinate meetings and C-level scheduling. Drive employee lifecycle moments and company events, partnering across stakeholders to ensure a service-oriented, well-run workplace.

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FursaFursa
Reindeer AI
Reindeer AI
1 week ago

Operations Manager (12-Month Maternity Leave Cover)

âś“ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 23 hours agoStatus: Live

Job Summary

Own day-to-day office operations and employee experience for an agentic AI startup, covering office administration, facilities, vendor relationships, procurement, and key logistics. Manage finance and banking operations tied to vendor payments and expenses, provide basic IT support and support the New York office remotely, and coordinate meetings and C-level scheduling. Drive employee lifecycle moments and company events, partnering across stakeholders to ensure a service-oriented, well-run workplace.
Location: Tel Aviv, New York
Workplace: Hybrid
Employment Type: Full time · 12 months
Job Function: Business Operations
Seniority: Manager level

Key Responsibilities

  • •Manage day-to-day office operations including kitchen/supplies, maintenance requests, inventory and restocking, and furniture/equipment troubleshooting.
  • •Run vendor management and follow-through for delivery services, payments, invoicing, and insurance maintenance (policies, renewals, COIs).
  • •Handle finance and banking operations such as vendor payments, invoice/receipt approvals, expense classification and reconciliation, contractor payments, and bank account operations.
  • •Coordinate office procurement and logistics including computer equipment, employee/client gifting, branded swag, hotel bookings, and travel agency payments.
  • •Own employee experience and culture through onboarding/offboarding support, recognition/gifts, and planning company events and marketing event operations.

Key Requirements

  • •4+ years in office management, operations, or an executive/team assistant role, ideally in a fast-paced startup.
  • •Own vendor relationships end-to-end with minimal oversight, ensuring issues are handled and requests get delivered.
  • •Experience working closely with upper management and comfortable operating in front of C-level executives.
  • •Strong event planning experience, including running employee events such as happy hours and offsites.
  • •Fluency in Hebrew and English, spoken and written; G Suite comfort and HRIS/expense tool experience is a plus.
Experience:4+ yearsStartup
Skills:Service-orientedOrganizationDetail-orientedVendor managementNegotiation
Languages:HebrewEnglish
Tech Stack:G Suite

Company Brief

Reindeer AI
Builds custom AI agents and a Fast Track Training platform to automate back‑office workflows (payments, quotes, KYC, document processing) for enterprises, with continuous monitoring to prevent model drift and hallucinations.
Industry: AI & Machine Learning
Company Size: Small (11 to 50 employees)
Growth: Early Stage Startup
Funding: Seed
Headquarters: Tel Aviv, Israel
Founded: 2024
Glassdoor
Glassdoor: 3.3
WebsiteLinkedInGlassdoor