PermitFlow

1 month ago

Recruiting Operations Manager

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 2 hours agoStatus: Live

Job Summary

Recruiting Operations Manager at PermitFlow will own the recruiting systems and data infrastructure, ensuring scalable processes for a high-growth startup. You’ll manage Ashby, build a single source of truth for hiring, codify ownership across recruiting functions, elevate interview practices, handle immigration compliance, and drive consistency in offers and referrals.

Location: New York

Workplace: Hybrid

Employment Type: Full time

Job Function: Business Operations

Seniority: Manager level

Key Responsibilities

•Own Our Recruiting Systems: Serve as the primary owner and administrator of Ashby; configuring pipelines, building reports, driving adoption of underused features, and integrating with our broader stack (Claude, Fathom, and beyond). You don't just use AI tools; you build with them and ship automations that measurably change how the team operates.
•Run the Data: Build and maintain the single source of truth for hiring across the company. Own funnel reporting and recruiter capacity models, and partner closely with our People Operations Manager on headcount planning and prioritization. You're skeptical of numbers until you've checked the filters, and you use data to problem-solve and influence decisions at every level of the org.
•Define How We Operate: Codify ownership across the recruiting function on who closes, who schedules, who owns references and offers, and run weekly priorities + capacity cadence that keeps the team aligned without adding meeting bloat. Document everything, maintain SLAs, and build the rituals that support a smooth and fast paced recruiting engine.
•Level Up Interview Infrastructure: Extend our gold-standard interview model across the org, launch interviewer training programs, build and maintain interview kits, and keep documentation clean and consistent. Champion structured, bias-mitigated hiring practices through ongoing calibration and education.
•Navigate Compliance and Immigration: Own the recruiting side of immigration; managing candidate work authorization status, coordinating visa sponsorship timelines with our People Ops team and outside counsel, and ensuring hiring workflows stay compliant. You don't need to be an immigration expert, but you need to know enough to move candidates through without delays or missteps.

Pay and Benefits

Salary: USD 130,000 - 160,000 annually

Equity and Bonus:Equity

Perks:EquityHome Office401kPaid LeaveCommuter Benefits

Key Requirements

•Bachelor's degree and 4+ years in recruiting operations or talent operations, including meaningful time in a high-growth startup environment

Experience:4+ yearsRecruitingTalent acquisitionStartup

Education:Bachelor's

Skills:CommunicationProblem-solvingAttention to detailChange managementStakeholder management

Languages:English

Tech Stack:AshbyClaudeFathomAIData analysis

Company Brief

PermitFlow

AI-powered platform that automates and manages construction permitting end-to-end for builders, developers, and contractors — streamlining research, application preparation, submission, and monitoring across U.S. jurisdictions.

Industry: Construction Tech

Company Size: Medium (51 to 250 employees)

Growth: Scaleup

Funding: Series B

Headquarters: New York, United States

Founded: 2021

Glassdoor: 4.0

Website LinkedIn Glassdoor

Loading job details...

Preparing the role view and application actions.

PermitFlow

1 month ago

Recruiting Operations Manager

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 2 hours agoStatus: Live

Job Summary

Location: New York

Workplace: Hybrid

Employment Type: Full time

Job Function: Business Operations

Seniority: Manager level

Key Responsibilities

•Own Our Recruiting Systems: Serve as the primary owner and administrator of Ashby; configuring pipelines, building reports, driving adoption of underused features, and integrating with our broader stack (Claude, Fathom, and beyond). You don't just use AI tools; you build with them and ship automations that measurably change how the team operates.
•Run the Data: Build and maintain the single source of truth for hiring across the company. Own funnel reporting and recruiter capacity models, and partner closely with our People Operations Manager on headcount planning and prioritization. You're skeptical of numbers until you've checked the filters, and you use data to problem-solve and influence decisions at every level of the org.
•Define How We Operate: Codify ownership across the recruiting function on who closes, who schedules, who owns references and offers, and run weekly priorities + capacity cadence that keeps the team aligned without adding meeting bloat. Document everything, maintain SLAs, and build the rituals that support a smooth and fast paced recruiting engine.
•Level Up Interview Infrastructure: Extend our gold-standard interview model across the org, launch interviewer training programs, build and maintain interview kits, and keep documentation clean and consistent. Champion structured, bias-mitigated hiring practices through ongoing calibration and education.
•Navigate Compliance and Immigration: Own the recruiting side of immigration; managing candidate work authorization status, coordinating visa sponsorship timelines with our People Ops team and outside counsel, and ensuring hiring workflows stay compliant. You don't need to be an immigration expert, but you need to know enough to move candidates through without delays or missteps.

Pay and Benefits

Salary: USD 130,000 - 160,000 annually

Equity and Bonus:Equity

Perks:EquityHome Office401kPaid LeaveCommuter Benefits

Key Requirements

•Bachelor's degree and 4+ years in recruiting operations or talent operations, including meaningful time in a high-growth startup environment

Experience:4+ yearsRecruitingTalent acquisitionStartup

Education:Bachelor's

Skills:CommunicationProblem-solvingAttention to detailChange managementStakeholder management

Languages:English

Tech Stack:AshbyClaudeFathomAIData analysis

Company Brief

PermitFlow

Industry: Construction Tech

Company Size: Medium (51 to 250 employees)

Growth: Scaleup

Funding: Series B

Headquarters: New York, United States

Founded: 2021

Glassdoor: 4.0

Website LinkedIn Glassdoor