Flight Operations Coordinator

Scale Army
Cairo, Buenos Aires, Addis Ababa, Cape Town, Abuja
Workplace: RemoteContractUSD 1,500 - 2,500 monthlyFunction: Business OperationsExperience: 2-5 yearsSkills: ["Organizational","Multitasking","Communication","Customer service","Problem-solving"]

Coordinate day-to-day private aircraft flight logistics across pilots, passengers, FBOs, maintenance providers, brokers, hotels, and ground transportation. Own flight schedule and itinerary updates, monitor timelines to prevent disruptions, and manage vendor coordination while supporting expense documentation accuracy. Serve as the primary communication point for time-sensitive operational changes and collaborate with Operations, Maintenance, Dispatch, and leadership to improve processes in a fast-paced Part 135 environment.

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FursaFursa
Scale Army
Scale Army
1 month ago

Flight Operations Coordinator

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Source: Company careers pageValidated by: Fursa AI
Last checked: 4 hours agoStatus: Live

Job Summary

Coordinate day-to-day private aircraft flight logistics across pilots, passengers, FBOs, maintenance providers, brokers, hotels, and ground transportation. Own flight schedule and itinerary updates, monitor timelines to prevent disruptions, and manage vendor coordination while supporting expense documentation accuracy. Serve as the primary communication point for time-sensitive operational changes and collaborate with Operations, Maintenance, Dispatch, and leadership to improve processes in a fast-paced Part 135 environment.
Location: Cairo, Buenos Aires, Addis Ababa, Cape Town, Abuja
Workplace: Remote
Employment Type: Contract
Job Function: Business Operations
Seniority: Mid level

Key Responsibilities

  • •Coordinate daily flight logistics with pilots, passengers, brokers, FBOs, ground transportation providers, hotels, and maintenance vendors.
  • •Communicate flight schedules, operational updates, and itinerary changes to all stakeholders.
  • •Support day-of-flight operational planning by monitoring timelines and identifying scheduling conflicts or disruptions.
  • •Manage vendor coordination (hotels, rental vehicles, fuel providers, catering) and escalate service issues as needed.
  • •Maintain accurate flight records and operational documentation within internal systems, including supporting administrative tasks.

Pay and Benefits

Salary: USD 1,500 - 2,500 monthly

Key Requirements

  • •2–5 years coordinating private aviation or Part 135 flight operations.
  • •Support business aviation flight departments and coordinate with pilots, FBOs, maintenance providers, brokers, and third-party vendors.
  • •Familiarity with FAA regulations and private aviation operational procedures.
  • •Experience managing multiple flight operations simultaneously.
  • •Proficiency using flight operations or scheduling software and Microsoft Office Suite.
Experience:2-5 yearsPrivate aviationPart 135Business aviation
Skills:OrganizationalMultitaskingCommunicationCustomer serviceProblem-solving
Tech Stack:Microsoft Office Suite

Company Brief

Scale Army
Scale Army is a growth marketing agency that helps startups and SMBs scale through performance marketing, paid media, and data-driven customer acquisition strategies tailored to drive revenue and growth.
Industry: Professional Services
Company Size: Small (11 to 50 employees)
Growth: Established Company
Funding: Bootstrapped
Website