Executive Assistant & Operations Coordinator

The New York Times
New York
Workplace: OnsiteFull timeUSD 95,000 - 105,000 annuallyFunction: Business OperationsExperience: 5+ yearsSkills: ["Confidentiality","Organizational skills","Prioritization","Communication","Judgment"]

Provide high-level administrative and operational support to the SVP of Print Products and the Production Leadership team. Manage complex calendars, coordinate internal and external meetings (including vendor reviews and departmental events), and handle travel plus expense reporting. Serve as a hub for daily print department operations, vendor workflows, onboarding/offboarding, PTO tracking, and maintenance of files and shared documentation while working onsite at the Flushing, Queens print plant.

This position is no longer accepting applications.

  • See live roles at The New York Times
  • Search all live jobs
  • Browse companies, collections, and locations hiring now
Loading

Loading job details...

Preparing the role view and application actions.

FursaFursa

This position is no longer accepting applications.

See live roles at The New York TimesSearch all live jobsBrowse companies, collections, and locations hiring now

The New York Times
The New York Times
1 month ago

Executive Assistant & Operations Coordinator

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 2 hours agoStatus: Closed

Job Summary

Provide high-level administrative and operational support to the SVP of Print Products and the Production Leadership team. Manage complex calendars, coordinate internal and external meetings (including vendor reviews and departmental events), and handle travel plus expense reporting. Serve as a hub for daily print department operations, vendor workflows, onboarding/offboarding, PTO tracking, and maintenance of files and shared documentation while working onsite at the Flushing, Queens print plant.
Location: New York
Workplace: Onsite
Employment Type: Full time
Job Function: Business Operations
Seniority: Mid level

Key Responsibilities

  • •Manage the SVP’s complex daily calendar and resolve scheduling conflicts.
  • •Coordinate internal and external meetings, including print vendor reviews, budget alignments, and departmental events (agendas, tech setup, catering).
  • •Handle comprehensive travel arrangements and process expense reports, invoices, and check requests.
  • •Track project timelines and production deliverables across the print products portfolio.
  • •Oversee daily department operations, including vendor liaison work, onboarding/offboarding, PTO calendars, organizational charts, and maintenance of critical files and digital archives.

Pay and Benefits

Salary: USD 95,000 - 105,000 annually
Perks:Health InsuranceDentalVisionFsa401kPaid LeavePaid SickPaid ParentalLearning Budget

Key Requirements

  • •5+ years of experience providing administrative support for senior-level executives.
  • •Proficiency with HRIS, procurement, and expense software (e.g., Workday, Coupa, Zip, Concur or similar tools).
  • •Ability to establish organizational and prioritization systems for leadership teams.
  • •Experience tracking and balancing recurring daily administrative tasks while supporting leadership needs.
  • •Prior collaboration with leadership teams managing departmental workflow and vendor relationships.
Experience:5+ yearsPrint productionPublishingSupply chain
Skills:ConfidentialityOrganizational skillsPrioritizationCommunicationJudgment
Languages:English
Tech Stack:WorkdayCoupaZipConcur

Company Brief

The New York Times
Operates The New York Times, a global news organization delivering journalism across print and digital platforms, plus specialty sites like Wirecutter. Produces reporting, opinion, multimedia, and subscription-driven content covering national and international affairs.
Industry: News, Journalism & Broadcasting
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: New York, United States
Founded: 1851
WebsiteLinkedIn