Senior Manager – Operations & Planning (OFEA)

MBZUAI
Anywhere
Workplace: RemoteFull timeFunction: Administration & Executive AssistanceExperience: 8+ yearsEducation: bachelorsSkills: ["Program oversight","Coordination","Systems thinking","Process documentation","Data-driven reporting"]

Serve as second-in-command in the Office of Faculty Excellence and Advancement (OFEA), providing day-to-day operational oversight across OFEA program teams, the Center for Teaching Excellence (CTE), Nexus, and Postdoctoral Affairs. Own a consolidated view of processes, capacity, decisions, and budgets, and translate strategic priorities into documented operations. Build templates, SOPs, dashboards, and reporting infrastructure, and run lightweight project management to keep initiatives on track.

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MBZUAI
MBZUAI
1 day ago

Senior Manager – Operations & Planning (OFEA)

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Last checked: 19 hours agoStatus: Live

Job Summary

Serve as second-in-command in the Office of Faculty Excellence and Advancement (OFEA), providing day-to-day operational oversight across OFEA program teams, the Center for Teaching Excellence (CTE), Nexus, and Postdoctoral Affairs. Own a consolidated view of processes, capacity, decisions, and budgets, and translate strategic priorities into documented operations. Build templates, SOPs, dashboards, and reporting infrastructure, and run lightweight project management to keep initiatives on track.
Location: Anywhere
Workplace: Remote
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Sr. Manager level

Key Responsibilities

  • •Maintain a consolidated view of OFEA processes, events, projects, deadlines, staffing demands, and decision points, and run regular operational meetings with workstream leaders.
  • •Oversee and coordinate daily operations across CTE, Nexus, and Postdoctoral Affairs, surfacing risks, resourcing gaps, and cross-team dependencies; act as deputy to the Associate Director when needed.
  • •Own project plans and timelines for major OFEA initiatives, introducing lightweight practices such as status tracking, milestone reviews, and progress summaries.
  • •Build and maintain templates and SOPs for recurring OFEA processes, partnering to capture institutional knowledge into repeatable workflows.
  • •Own OFEA’s data and reporting infrastructure (dashboards, shared repositories), consolidate program metrics, and establish data standards and governance for consistent reporting.

Key Requirements

  • •8+ years of experience in program/project management in a higher education, faculty affairs, or similar multi-stakeholder environment.
  • •Demonstrated ability coordinating or overseeing multiple teams/programs without formal line authority.
  • •Strong process documentation and systems-thinking skills, comfortable building operational infrastructure from scratch.
  • •Experience consolidating budget/resource visibility across multiple workstreams.
  • •Comfort working with data tracking tools, dashboards, and reporting systems (e.g., Excel, Power BI).
Experience:8+ yearsHigher education
Education:Bachelor's
Skills:Program oversightCoordinationSystems thinkingProcess documentationData-driven reporting
Certifications:PMP
Tech Stack:ExcelPower BI

Company Brief

MBZUAI
Mohamed bin Zayed University of Artificial Intelligence is a graduate-level research university in Abu Dhabi focused on AI education, research, and industry collaboration. It offers advanced programs in machine learning, computer vision, natural language processing, and related fields.
Industry: Higher Education
Company Size: Large (251 to 1,000 employees)
Growth: Government & Public Sector
Funding: Government Funded
Headquarters: Abu Dhabi, United Arab Emirates
Founded: 2019
WebsiteLinkedIn