Document Controller - Supervision (Dubai Infrastructure Projects) (Dubai, AE)

Khatib & Alami
Dubai
Full timeFunction: Finance & AccountingExperience: 5+ yearsEducation: high_schoolSkills: ["Organizational abilities","Communication","Planning","Attention to details","Secretarial skills"]

Maintain master filing and document control systems for supervision projects, ensuring archiving policies are followed for all received and outgoing correspondence. Track submittals and responses, manage unanswered items, and maintain registers for operation manuals, vendor manuals, and as-built drawings. Record drawing revisions and ensure the latest drawing versions are distributed to the right stakeholders while supporting the supervision team to keep filing systems organized and backed up.

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FursaFursa
Khatib & Alami
Khatib & Alami
3 days ago

Document Controller - Supervision (Dubai Infrastructure Projects) (Dubai, AE)

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Last checked: 5 hours agoStatus: Live

Job Summary

Maintain master filing and document control systems for supervision projects, ensuring archiving policies are followed for all received and outgoing correspondence. Track submittals and responses, manage unanswered items, and maintain registers for operation manuals, vendor manuals, and as-built drawings. Record drawing revisions and ensure the latest drawing versions are distributed to the right stakeholders while supporting the supervision team to keep filing systems organized and backed up.
Location: Dubai
Employment Type: Full time
Job Function: Finance & Accounting
Seniority: Mid level

Key Responsibilities

  • •Establish and maintain master filing systems for all drawings and correspondence on supervision projects in line with corporate policies and procedures.
  • •Maintain registers for operation manuals, vendor manuals, and as-built drawings, including tracking review/approval status.
  • •Record drawing revisions, distribute updates to the appropriate people, and ensure the most current drawing versions are used.
  • •Track contractor submittals and record response dates; maintain and circulate a list of unanswered correspondence items to Project Managers.
  • •Support the supervision team in setting up and maintaining organized filing systems and ensure regular backups of files.

Key Requirements

  • •5+ years of experience in a similar document control role.
  • •High School Diploma.
  • •Working knowledge of Microsoft Word, PowerPoint, and Excel.
  • •Strong organization, planning, and presentation skills with attention to detail.
  • •Ability to communicate effectively internally and externally; proficiency in English with Arabic an advantage.
Experience:5+ years
Education:High School
Skills:Organizational abilitiesCommunicationPlanningAttention to detailsSecretarial skills
Languages:EnglishArabic
Tech Stack:Microsoft WordMicrosoft PowerPointMicrosoft Excel

Company Brief

Khatib & Alami
Multidisciplinary design and engineering consultancy offering architecture, urban planning, infrastructure, engineering, and project management services across the Middle East, Africa, Europe, and Asia.
Industry: Consulting
Company Size: Enterprise (1,001+ employees)
Growth: Established Company
Headquarters: Beirut, Lebanon
Founded: 1964
WebsiteLinkedIn