Facilities and Maintenance Administrator

DP World
United Kingdom
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceSkills: ["Organisational skills","Prioritisation","Communication","Relationship building","Confidentiality"]

Support the Engineering and Facilities function by owning administrative processes for contractor coordination, compliance records, and maintenance data. Maintain tracking systems and dashboards, manage contract administration, renewals, procurement and purchase requisitions, and budget/expenditure trackers. Conduct internal compliance audits to meet local legal and regulatory requirements while collaborating with internal teams and external contractors across multiple UK locations.

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FursaFursa
DP World
DP World
2 days ago

Facilities and Maintenance Administrator

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Source: Company careers pageValidated by: Fursa AI
Last checked: 1 hour agoStatus: Live

Job Summary

Support the Engineering and Facilities function by owning administrative processes for contractor coordination, compliance records, and maintenance data. Maintain tracking systems and dashboards, manage contract administration, renewals, procurement and purchase requisitions, and budget/expenditure trackers. Conduct internal compliance audits to meet local legal and regulatory requirements while collaborating with internal teams and external contractors across multiple UK locations.
Location: United Kingdom
Workplace: Onsite
Employment Type: Full time · 6 months
Job Function: Administration & Executive Assistance
Seniority: Entry level

Key Responsibilities

  • •Coordinate service visits with external contractors, ensuring risk assessments, method statements, inductions, and insurance documentation are received and compliant.
  • •Maintain and update maintenance tracking systems, dashboards, and company records to ensure accurate reporting and performance management.
  • •Support Engineering and Facilities teams with contract administration, including monitoring service contract end dates and renewal requirements.
  • •Manage procurement and purchase requisition activities for engineering, maintenance, and facilities requirements, including budget and expenditure trackers.
  • •Conduct internal compliance audits and ensure documentation meets local legal and regulatory requirements across multiple UK locations.

Key Requirements

  • •Experience in an administrative, facilities, maintenance, engineering support, or operational support role, or you may be a recent STEM graduate seeking your first opportunity.
  • •Strong administration skills with excellent working knowledge of Microsoft Office applications.
  • •Ability to manage records, documentation, compliance information, and reporting systems with high accuracy.
  • •Ability to prioritise multiple tasks, meet deadlines, and maintain attention to detail for documentation and compliance activities.
  • •Full UK driving licence and willingness to travel between UK sites as required.
Education:
Skills:Organisational skillsPrioritisationCommunicationRelationship buildingConfidentiality
Licenses:Full UK driving licence
Tech Stack:Microsoft OfficeDashboards

Company Brief

DP World
Global ports, terminals and logistics provider offering end-to-end supply‑chain, maritime services, freezones and technology-driven trade solutions across ports, inland terminals, logistics parks and digital platforms.
Industry: Ports & Port Operators
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Established Company
Valuation: Decacorn (USD 10B+)
Funding: IPO / Publicly Listed
Headquarters: Dubai, United Arab Emirates
Founded: 2005
Glassdoor
Glassdoor: 3.6
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