Receptionist/ Administration Assistant (Dubai, AE)

Al Futtaim Group
Dubai
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceExperience: 3-5 yearsSkills: ["Customer service","Communication","Organizational skills","Administration","Confidentiality"]

Manage front-desk operations for the Real Estate HR offices as the first point of contact for visitors and internal/external enquiries. Provide administrative and customer-service support, screen and route calls, and keep HR documentation, directories, and trackers accurate. Oversee office upkeep and meeting-room logistics, coordinate pantry and facilities support vendors, and manage inventory, RFAs/LPOs, and bill submissions to enable smooth day-to-day HR operations.

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FursaFursa
Al Futtaim Group
Al Futtaim Group
1 day ago

Receptionist/ Administration Assistant (Dubai, AE)

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Source: Company careers pageValidated by: Fursa AI
Last checked: 6 hours agoStatus: Live

Job Summary

Manage front-desk operations for the Real Estate HR offices as the first point of contact for visitors and internal/external enquiries. Provide administrative and customer-service support, screen and route calls, and keep HR documentation, directories, and trackers accurate. Oversee office upkeep and meeting-room logistics, coordinate pantry and facilities support vendors, and manage inventory, RFAs/LPOs, and bill submissions to enable smooth day-to-day HR operations.
Location: Dubai
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Serve as first point of contact for the HR Department and liaise with internal and external organisations.
  • •Provide reception and administrative support by screening calls and enquiries, redirecting requests, and taking messages when needed.
  • •Maintain HR office upkeep by monitoring facilities and meeting rooms, coordinating pantry/cleaning/canteen and other vendor support.
  • •Manage documentation by tracking incoming/outgoing items, maintaining telephone directory updates, and updating probation tracker and deadline emails.
  • •Support inventory, purchases, and logistics by tracking office IT equipment, preparing RFAs/LPOs, processing LPO/vendor payments, and submitting Etisalat bills to Finance and HR.

Key Requirements

  • •3–5 years of experience in an administrative or receptionist role within a large company.
  • •Excellent customer service and communication skills, including written and oral communication.
  • •Ability to handle confidential information with discretion.
  • •Strong organizational and administrative skills to manage varied workloads and meet deadlines.
  • •Proficiency in coordinating office operations and managing office equipment.
Experience:3-5 years
Skills:Customer serviceCommunicationOrganizational skillsAdministrationConfidentiality
Tech Stack:WebEx

Company Brief

Al Futtaim Group
Al-Futtaim Group is a diversified UAE conglomerate operating across automotive, retail, real estate, finance and services, representing 200+ global brands and serving customers across 20+ countries with over 40,000 employees.
Industry: Conglomerates & Holding Companies
Company Size: Enterprise (1,001+ employees)
Growth: Established Company
Funding: Bootstrapped
Headquarters: Dubai, United Arab Emirates
Glassdoor
Glassdoor: 3.6
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