Administrative Assistant II

AECOM
Philippines
Workplace: HybridFull timeFunction: Administration & Executive AssistanceExperience: 2+ yearsEducation: bachelorsSkills: ["Communication","Customer service","Attention to detail","Problem solving","Organizational skills"]

Provide intermediate administrative support independently across multiple systems and stakeholders. Manage expense reports and A/P coordination, maintain document control in SharePoint and Teams, and support IT workflows by submitting Helpdesk tickets and tracking access requests. Generate recurring Excel-based reports and dashboards, coordinate meeting logistics, support vendor and procurement transactions, and assist with research and internal communications.

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FursaFursa
AECOM
AECOM
4 days ago

Administrative Assistant II

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 5 hours agoStatus: Live
Reposted: similar role first listed 3 months ago

Job Summary

Provide intermediate administrative support independently across multiple systems and stakeholders. Manage expense reports and A/P coordination, maintain document control in SharePoint and Teams, and support IT workflows by submitting Helpdesk tickets and tracking access requests. Generate recurring Excel-based reports and dashboards, coordinate meeting logistics, support vendor and procurement transactions, and assist with research and internal communications.
Location: Philippines
Workplace: Hybrid
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Entry level

Key Responsibilities

  • •Prepare and process expense reports using credit card data, receipts, and travel documentation, tracking approvals and coordinating with Accounts Payable to resolve payment issues.
  • •Manage document control and versioning by creating, updating, and maintaining files and repositories in SharePoint and Teams with correct structure and naming.
  • •Operate multiple administrative support systems and tools, including submitting IT Helpdesk tickets and following up on hardware/software and access requests.
  • •Create recurring reports and visual materials using Excel (and Visio for organizational charts), ensuring clear and accurate presentation.
  • •Coordinate vendor and procurement support tasks (invoicing status, wire follow-ups, check requests, COI tracking) and manage shared mailboxes and meeting logistics.

Pay and Benefits

Perks:MedicalDentalVisionPaid LeaveDisability Benefits

Key Requirements

  • •Bachelor’s Degree or 2+ years of relevant administrative experience.
  • •Strong experience with Microsoft Word, Excel, Outlook, and PowerPoint.
  • •Strong interpersonal, organizational, and communication skills with excellent attention to detail.
  • •Experience managing multiple changing demands, details, and deadlines; able to resolve simple-to-moderate issues using defined procedures.
  • •Must be willing to work PH night shifts and 3 days onsite per week.
Experience:2+ years
Education:Bachelor's
Skills:CommunicationCustomer serviceAttention to detailProblem solvingOrganizational skills
Languages:English
Tech Stack:Microsoft WordExcelOutlookPowerPointSharePointTeamsOracleServiceNowSalesforceAECOM UniversityVisioTeams LiveCoupa

Company Brief

AECOM
AECOM is a global infrastructure firm providing design, consulting, construction, and management services across transportation, buildings, water, environment, and energy sectors, delivering large-scale projects for public- and private-sector clients worldwide.
Industry: Civil Engineering
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Los Angeles, United States
Founded: 1990
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