Vapi

1 week ago

Executive Assistant

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 17 hours agoStatus: Live

Job Summary

Support the CFO and Finance organization as a high-trust executive assistant, while also providing calendaring and ad hoc support to the Head of Talent & People. Own calendars, scheduling, travel, expenses, and logistics for leadership, board, and investor meetings. Proactively drive operational processes, improve workflows, and act as connective tissue across Finance, Talent, and executive leadership with discretion.

Location: San Francisco

Workplace: Hybrid

Employment Type: Full time

Job Function: Administration & Executive Assistance

Seniority: Mid level

Key Responsibilities

•Learn and support the CFO and Head of Talent & People by managing priorities, operating rhythms, and communication styles.
•Take ownership of calendars, scheduling, travel, and meeting logistics.
•Independently manage complex calendars, travel, expenses, and executive communications.
•Coordinate leadership meetings, board logistics, investor meetings, and Finance planning cycles.
•Proactively identify problems, remove friction, drive cross-functional projects, and improve operational workflows.

Pay and Benefits

Salary: USD 180,000 - 220,000 annually

Equity and Bonus:Equity

Perks:Health InsuranceDentalVisionLearning BudgetGym MembershipCommuter Benefits

Key Requirements

•3+ years supporting VP-level or executive leaders, ideally in a fast-paced startup.
•Exceptional organization, strong judgment, and discretion with confidential information.
•Proactive, calm under pressure, and able to anticipate needs before they arise.
•Strong written and verbal communication skills.
•Comfortable using Google Workspace, Slack, Notion, DocuSign, and AI productivity tools.

Experience:3+ yearsStartup

Skills:OrganizationProactiveJudgmentDiscretionCommunication

Tech Stack:Google WorkspaceSlackNotionDocuSignAI productivity tools

Company Brief

Vapi

Provides AI-powered tools that help developers build, test, and document APIs using natural language and automation, simplifying integration and accelerating API development while offering SDK generation, mock servers, and team collaboration features.

Industry: Developer Tools

Website

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Vapi

1 week ago

Executive Assistant

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 17 hours agoStatus: Live

Job Summary

Location: San Francisco

Workplace: Hybrid

Employment Type: Full time

Job Function: Administration & Executive Assistance

Seniority: Mid level

Key Responsibilities

•Learn and support the CFO and Head of Talent & People by managing priorities, operating rhythms, and communication styles.
•Take ownership of calendars, scheduling, travel, and meeting logistics.
•Independently manage complex calendars, travel, expenses, and executive communications.
•Coordinate leadership meetings, board logistics, investor meetings, and Finance planning cycles.
•Proactively identify problems, remove friction, drive cross-functional projects, and improve operational workflows.

Pay and Benefits

Salary: USD 180,000 - 220,000 annually

Equity and Bonus:Equity

Perks:Health InsuranceDentalVisionLearning BudgetGym MembershipCommuter Benefits

Key Requirements

•3+ years supporting VP-level or executive leaders, ideally in a fast-paced startup.
•Exceptional organization, strong judgment, and discretion with confidential information.
•Proactive, calm under pressure, and able to anticipate needs before they arise.
•Strong written and verbal communication skills.
•Comfortable using Google Workspace, Slack, Notion, DocuSign, and AI productivity tools.

Experience:3+ yearsStartup

Skills:OrganizationProactiveJudgmentDiscretionCommunication

Tech Stack:Google WorkspaceSlackNotionDocuSignAI productivity tools

Company Brief

Vapi

Industry: Developer Tools

Website