Facilities Coordinator

AI2
Seattle
Workplace: OnsiteFull timeUSD 75,000 - 91,800 annuallyFunction: Facilities, Workplace & Physical OperationsExperience: 1+ yearsSkills: ["Problem-solving","Multitasking","Judgment","Follow-through","Collaboration"]

Own day-to-day operations for AI2’s Seattle offices, ensuring a welcoming, efficient workplace experience for research and engineering teams. Partner across the organization and with vendors to manage facilities needs like food service, events, cleaning, supplies, and basic maintenance. Support reception coverage, coordinate goods/services delivery, and collaborate with Operations leadership to continuously improve office services and logistics.

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FursaFursa
AI2
AI2
2 days ago

Facilities Coordinator

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Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 35 minutes agoStatus: Live

Job Summary

Own day-to-day operations for AI2’s Seattle offices, ensuring a welcoming, efficient workplace experience for research and engineering teams. Partner across the organization and with vendors to manage facilities needs like food service, events, cleaning, supplies, and basic maintenance. Support reception coverage, coordinate goods/services delivery, and collaborate with Operations leadership to continuously improve office services and logistics.
Location: Seattle
Workplace: Onsite
Employment Type: Full time
Job Function: Facilities, Workplace & Physical Operations
Seniority: Entry level

Key Responsibilities

  • •Lead day-to-day management and continuous improvement of the office environment to support an exceptional workplace experience.
  • •Run office operations across facilities needs including food service, event support, cleaning, organizational tasks, and basic maintenance coordination.
  • •Provide reception desk coverage by partnering with the Office Manager to ensure adequate coverage.
  • •Ensure the office is stocked with necessary supplies and coordinate receipt and delivery of goods/services from vendors and suppliers.
  • •Support vendor relationship management with caterers, property management, trade vendors, and suppliers in collaboration with senior team members.

Pay and Benefits

Salary: USD 75,000 - 91,800 annually
Perks:Health InsuranceDentalVisionEmployee Assistance401kCommuting AllowanceWellness StipendPaid LeaveParental Leave

Key Requirements

  • •1+ years of facilities coordinator or office coordinator experience.
  • •Ability to thrive in a fast-paced, ambiguous, ever-evolving environment.
  • •Strong multitasking and attention-to-detail skills with reliable follow-through.
  • •Excellent interpersonal skills and strong written and verbal communication.
  • •Advanced experience with Google Suite (and ability to use Gmail/Google Apps) plus Microsoft Office tools like Excel and PowerPoint.
Experience:1+ yearsOffice operationsFacilities coordinationService supportNon-profit
Skills:Problem-solvingMultitaskingJudgmentFollow-throughCollaboration
Languages:English
Tech Stack:GmailG SuiteGoogle AppsMicrosoft OfficeExcelPowerPoint

Eligibility

Work Authorization:Authorization required. Sponsorship not provided.

Company Brief

AI2
The Allen Institute for AI (AI2) is a nonprofit research institute that builds AI systems and conducts fundamental research to contribute to scientific discovery, natural language understanding, and open-source tools for the AI community.
Industry: AI & Machine Learning
Company Size: Medium (51 to 250 employees)
Growth: Nonprofit & NGO
Funding: Grant Funded
Headquarters: Seattle, United States
Founded: 2014
WebsiteLinkedIn