Office Engineer/Assistant Project Manager

WSP
New York
Workplace: OnsiteFull timeUSD 99,840 - 116,480 annuallyFunction: Program & Project Management (PMO)Education: bachelorsSkills: ["Organizational skills","Prioritization","Multitasking","Written communication","Interpersonal communication"]

Support the Project Manager by helping drive project workflows, monitoring daily activities, and assisting with project documentation and reporting. Manage contractor records, maintain filing and electronic documentation in SharePoint/EDMS, and prepare memos, letters, and invoice packages. Coordinate timecard collection with field personnel, track safety materials and compliance notices, and help consolidate daily reports while supporting internal and client documentation needs.

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FursaFursa
WSP
WSP
5 days ago

Office Engineer/Assistant Project Manager

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Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 4 hours agoStatus: Live

Job Summary

Support the Project Manager by helping drive project workflows, monitoring daily activities, and assisting with project documentation and reporting. Manage contractor records, maintain filing and electronic documentation in SharePoint/EDMS, and prepare memos, letters, and invoice packages. Coordinate timecard collection with field personnel, track safety materials and compliance notices, and help consolidate daily reports while supporting internal and client documentation needs.
Location: New York
Workplace: Onsite
Employment Type: Full time
Job Function: Program & Project Management (PMO)
Seniority: Mid level

Key Responsibilities

  • •Work under the Project Manager to support project vision and initiatives.
  • •Implement efficient workflow processes, monitor daily activity, and coordinate modifications.
  • •Assist with preparing and distributing memos, letters, and reports; maintain contractor records and filing systems.
  • •Maintain documentation and shared resources in SharePoint or an EDMS; support timecard collection and invoice package preparation.
  • •Prepare meeting materials (agendas, attendance, summaries, daily reports), support onboarding, and provide backup to the Data Administrator.

Pay and Benefits

Salary: USD 99,840 - 116,480 annually
Perks:MedicalDentalVisionDisabilityLifeRetirement SavingsPaid LeavePaid Parental

Key Requirements

  • •Bachelor’s degree or equivalent work experience (4 years) in a business environment.
  • •3+ years of experience as an administrative assistant or document control clerk with a construction consultant/construction manager organization.
  • •Onsite work 5 days per week.
  • •Experience on Design, Pre-Construction, Construction, and Closeout or similar projects is preferred.
  • •Advanced MS Office skills and strong written/verbal communication, organization, and ability to manage multiple deadlines.
  • •years_experience_minimum? not included
Experience:ConstructionConsultingProject documentation
Education:Bachelor's
Skills:Organizational skillsPrioritizationMultitaskingWritten communicationInterpersonal communication
Tech Stack:MS OfficeSharePointEDMSSpreadsheetsDatabasesPresentations

Eligibility

Work Authorization:Authorization required. Sponsorship not provided.

Company Brief

WSP
Global professional services firm providing engineering, consulting, and technical services across infrastructure, environment, buildings, transportation, and energy sectors for public- and private-sector clients worldwide.
Industry: Professional Services
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Montreal, Canada
Founded: 1959
WebsiteLinkedIn