Associate Facilities Coordinator (R6005)

Shield AI
Washington
Workplace: OnsiteFull timeUSD 10 - 34 hourlyFunction: Facilities, Workplace & Physical OperationsExperience: 1-3 yearsEducation: high_schoolSkills: ["Communication","Multitasking","Prioritization","Organizational skills","Problem-solving"]

Serve as the first point of contact at a SCIF site, greeting visitors and coordinating front desk operations. Manage inquiries and email routing, handle visitor access/badging and check-in, and keep the workplace organized and ready. Support scheduling and conference room bookings, assist with mail, deliveries, supply inventory, and coordinate with Facilities, IT, and Security while maintaining accurate, discreet records.

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FursaFursa
Shield AI
Shield AI
1 day ago

Associate Facilities Coordinator (R6005)

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Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 6 hours agoStatus: Live

Job Summary

Serve as the first point of contact at a SCIF site, greeting visitors and coordinating front desk operations. Manage inquiries and email routing, handle visitor access/badging and check-in, and keep the workplace organized and ready. Support scheduling and conference room bookings, assist with mail, deliveries, supply inventory, and coordinate with Facilities, IT, and Security while maintaining accurate, discreet records.
Location: Washington
Workplace: Onsite
Employment Type: Full time
Job Function: Facilities, Workplace & Physical Operations
Seniority: Entry level

Key Responsibilities

  • •Greet and assist visitors while ensuring a positive first impression.
  • •Manage emails and general inquiries, routing as appropriate.
  • •Coordinate visitor access, badging, and check-in processes in a SCIF.
  • •Schedule meetings and manage conference room bookings while maintaining office cleanliness and readiness.
  • •Support office operations including mail distribution, deliveries, supply inventory, and coordinating with vendors and internal teams.

Pay and Benefits

Salary: USD 10 - 34 hourly
Equity and Bonus:Equity
Perks:Equity

Key Requirements

  • •Highschool Diploma or equivalent (Associate or Bachelor’s degree preferred).
  • •1–3 years of experience in a front desk, receptionist, or administrative role.
  • •Strong verbal and written communication skills with a professional, customer-service mindset.
  • •Proficiency in Microsoft Office or Google Workspace.
  • •Experience working within or in tandem to a secure space (SCIF) and handling access/control protocols.
Experience:1-3 yearsSecurity operationsFacilities operations
Education:High School
Skills:CommunicationMultitaskingPrioritizationOrganizational skillsProblem-solving
Tech Stack:Microsoft OfficeGoogle WorkspaceEnvoy

Company Brief

Shield AI
Develops AI-powered autonomy and software for military aircraft and drones to enable autonomous ISR and combat missions, integrating perception, navigation, and mission planning for defense customers.
Industry: Defense Technology
Company Size: Large (251 to 1,000 employees)
Growth: Scaleup
Funding: Series E+
Headquarters: San Diego, United States
Founded: 2015
WebsiteLinkedIn