Hiive

3 months ago

Executive Assistant

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 2 hours agoStatus: Live

Job Summary

Executive Assistant to the leadership team at a fast-growing venture-backed company. Owns complex calendars, manages multi-channel correspondence, coordinates travel and meetings across multiple leaders and time zones, and prepares briefing materials. Works across the organization with discretion, using AI tools to stay ahead, while handling confidential information and supporting executives to keep the business moving forward.

Location: Vancouver

Workplace: Onsite

Employment Type: Full time

Job Function: Administration & Executive Assistance

Key Responsibilities

•Act as a trusted partner to the executive team, managing their time, priorities and logistics to operate at their best.
•Manage correspondence, priorities, and incoming requests across multiple channels on behalf of the executive team — drafting, routing, and following up with professionalism and speed.
•Own complex, multi-timezone calendars across multiple leaders: anticipating conflicts, making judgement calls, and coordinating directly with stakeholders to keep things moving.
•Lead end-to-end logistics for business trips and high-stakes meetings, from venue sourcing and coordinating 20-30 meeting schedules, to building briefing materials and every detail in between.
•Handle all travel arrangements with precision and creativity, ensuring every trip runs smoothly regardless of what comes up.

Pay and Benefits

Salary: CAD 70,000 - 110,000 annually

Equity and Bonus:Equity

Perks:Health InsuranceDentalCommuter BenefitsEquity

Key Requirements

•Exceptional organizational and time-management skills with the ability to juggle competing priorities across multiple leaders.
•Strong written and verbal communication — polished, professional, and concise.
•High proficiency in Google Workspace.
•Demonstrated ability to handle sensitive and confidential information with discretion.
•Proven experience planning and executing complex travel, domestically and internationally, with a strong eye for logistics, timing, and the unexpected.

Experience:StartupFintechVenture capital

Skills:OrganizationTime-managementCommunicationDiscretionStakeholder management

Languages:English

Tech Stack:Google WorkspaceAI toolsGeminiChatGPTClaude

Company Brief

Hiive

Hiive operates an electronic marketplace for buying and selling shares of venture-backed, pre-IPO companies, providing price discovery, order-book liquidity and transaction infrastructure for private secondary markets.

Industry: Trading Platforms

Company Size: Medium (51 to 250 employees)

Growth: Early Stage Startup

Valuation: USD 50M to 100M

Funding: Series A

Headquarters: Vancouver, Canada

Founded: 2021

Glassdoor: 4.6

Website LinkedIn Glassdoor

Loading job details...

Preparing the role view and application actions.

Hiive

3 months ago

Executive Assistant

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 2 hours agoStatus: Live

Job Summary

Location: Vancouver

Workplace: Onsite

Employment Type: Full time

Job Function: Administration & Executive Assistance

Key Responsibilities

•Act as a trusted partner to the executive team, managing their time, priorities and logistics to operate at their best.
•Manage correspondence, priorities, and incoming requests across multiple channels on behalf of the executive team — drafting, routing, and following up with professionalism and speed.
•Own complex, multi-timezone calendars across multiple leaders: anticipating conflicts, making judgement calls, and coordinating directly with stakeholders to keep things moving.
•Lead end-to-end logistics for business trips and high-stakes meetings, from venue sourcing and coordinating 20-30 meeting schedules, to building briefing materials and every detail in between.
•Handle all travel arrangements with precision and creativity, ensuring every trip runs smoothly regardless of what comes up.

Pay and Benefits

Salary: CAD 70,000 - 110,000 annually

Equity and Bonus:Equity

Perks:Health InsuranceDentalCommuter BenefitsEquity

Key Requirements

•Exceptional organizational and time-management skills with the ability to juggle competing priorities across multiple leaders.
•Strong written and verbal communication — polished, professional, and concise.
•High proficiency in Google Workspace.
•Demonstrated ability to handle sensitive and confidential information with discretion.
•Proven experience planning and executing complex travel, domestically and internationally, with a strong eye for logistics, timing, and the unexpected.

Experience:StartupFintechVenture capital

Skills:OrganizationTime-managementCommunicationDiscretionStakeholder management

Languages:English

Tech Stack:Google WorkspaceAI toolsGeminiChatGPTClaude

Company Brief

Hiive

Industry: Trading Platforms

Company Size: Medium (51 to 250 employees)

Growth: Early Stage Startup

Valuation: USD 50M to 100M

Funding: Series A

Headquarters: Vancouver, Canada

Founded: 2021

Glassdoor: 4.6

Website LinkedIn Glassdoor