Executive Assistant

Adobe Systems
San Jose, San Francisco
Workplace: OnsiteFull timeUSD 84,200 - 174,700 annuallyFunction: Administration & Executive AssistanceExperience: 8+ yearsSkills: ["Attention to detail","Prioritization","Discretion","Communication","Problem-solving"]

Support the VP of Adobe’s Global Marketing Organization (GMO) by coordinating complex calendar management, briefing materials, and end-to-end execution across teams. Partner with internal and external stakeholders, manage travel and accommodations, handle expenses, and oversee vendors and purchase orders. Prepare agendas, reports, and operational presentations, and participate in special projects while handling sensitive information with discretion in a fast-paced environment.

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Adobe Systems
Adobe Systems
1 day ago

Executive Assistant

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Source: Company careers pageValidated by: Fursa AI
Last checked: 5 hours agoStatus: Live

Job Summary

Support the VP of Adobe’s Global Marketing Organization (GMO) by coordinating complex calendar management, briefing materials, and end-to-end execution across teams. Partner with internal and external stakeholders, manage travel and accommodations, handle expenses, and oversee vendors and purchase orders. Prepare agendas, reports, and operational presentations, and participate in special projects while handling sensitive information with discretion in a fast-paced environment.
Location: San Jose, San Francisco
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Coordinate sophisticated VP calendar management.
  • •Ensure the VP has briefing materials and meeting context in advance.
  • •Arrange travel and accommodation, prepare expense reports, and coordinate team offsites and customer visits.
  • •Manage vendors, purchase orders, and team events; liaise with internal groups across GMO, Product, Engineering, Legal, Sales, and strategy & ops.
  • •Prepare administrative and operational presentations, agendas, and reports, and participate in or lead special projects.

Pay and Benefits

Salary: USD 84,200 - 174,700 annually

Key Requirements

  • •8+ years of experience in an Executive Assistant role supporting senior executives.
  • •Associate’s or Bachelor's degree preferred.
  • •Proficiency with enterprise tools like ChatGPT, Claude, and Concur.
  • •Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
  • •Discretion in handling sensitive information; exceptional organization and prioritization in a fast-paced setting.
Experience:8+ years
Skills:Attention to detailPrioritizationDiscretionCommunicationProblem-solving
Tech Stack:ChatGPTClaudeConcurMicrosoft OfficeOutlookWordExcelPowerPoint

Company Brief

Adobe Systems
Provides creative, marketing, and document management software and cloud services, including Photoshop, Illustrator, Acrobat, and the Adobe Experience Cloud, serving creative professionals, enterprises, and governments worldwide.
Industry: SaaS
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: San Jose, United States
Founded: 1982
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