Project Administrator

WSP
Philippines
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceExperience: 3-5 yearsEducation: certificationSkills: ["Organizational skills","Attention to detail","Communication","Coordination","Independent work"]

Provide comprehensive project administrative and coordination support, including maintaining project documents, trackers, reports, and correspondence with strong data accuracy. Assist with project scheduling, cost tracking and budget monitoring, invoice preparation and PO-based payment facilitation, and expense log governance for audit readiness. Coordinate meetings, boardroom bookings, and project logistics, support presentations and project closure activities, and help teams adopt an ERP system. Drive continuous process improvements and deliver timely reporting outputs.

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FursaFursa
WSP
WSP
1 day ago

Project Administrator

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Source: Company careers pageValidated by: Fursa AI
Last checked: 4 hours agoStatus: Live

Job Summary

Provide comprehensive project administrative and coordination support, including maintaining project documents, trackers, reports, and correspondence with strong data accuracy. Assist with project scheduling, cost tracking and budget monitoring, invoice preparation and PO-based payment facilitation, and expense log governance for audit readiness. Coordinate meetings, boardroom bookings, and project logistics, support presentations and project closure activities, and help teams adopt an ERP system. Drive continuous process improvements and deliver timely reporting outputs.
Location: Philippines
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Provide comprehensive administrative and coordination support to assigned project teams to keep tasks accurate and on time.
  • •Maintain project documents, work instructions, trackers, reports, and correspondence; ensure records are complete, accurate, and retrievable for audit.
  • •Assist with project scheduling by tracking upcoming and overdue actions, following up with team members, and supporting issue resolution.
  • •Support cost tracking and budget monitoring, including expenditure recording and forecasting for cost control; maintain expense logs aligned to governance and audit requirements.
  • •Coordinate logistics for the project team (meeting bookings and setups) and support project closure activities such as archiving documentation and collating client feedback.

Key Requirements

  • •Higher Diploma/Diploma or above in Business Administration, Project Management, or a related discipline.
  • •3 to 5 years of relevant experience in project administration, project coordination, or secretarial/administrative support (fresh graduates with strong aptitude may be considered).
  • •Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
  • •Able to prepare professional-quality reports, presentations, and client-ready documentation with strong organizational skills and attention to detail.
  • •Good command of English and Chinese; preferred exposure to engineering, construction, consultancy, or professional services environments, plus document control systems and proposal/tender support.
Experience:3-5 yearsEngineeringConstructionConsultancyProfessional servicesProject administrationProject coordinationDocument control
Education:Certification / Diploma in Business Administration, Project Management (or related disciplines)
Skills:Organizational skillsAttention to detailCommunicationCoordinationIndependent work
Languages:EnglishChinese
Tech Stack:MS OfficeWordExcelPowerPointOutlookERPSpreadsheetsDashboardsTrackersDocument controlPO system

Company Brief

WSP
Global professional services firm providing engineering, consulting, and technical services across infrastructure, environment, buildings, transportation, and energy sectors for public- and private-sector clients worldwide.
Industry: Professional Services
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Montreal, Canada
Founded: 1959
WebsiteLinkedIn