Executive Assistant (3-Month Contract) (Toronto, ON, CA, M4W 0A2)

Sephora
Toronto
Workplace: HybridContractCAD 76,000 - 94,000 annuallyFunction: Administration & Executive AssistanceExperience: 5+ yearsSkills: ["Organizational skills","Multitasking","Initiative","Independent work","Confidentiality"]

Provide administrative and office support to senior executives, keeping calendars, expenses, and day-to-day operations organized. Manage meetings and travel arrangements, coordinate office coverage, and maintain a clean, professional workspace. Support department events and office logistics including mail, shipping/receiving, and meeting coordination. Handle confidential, urgent matters with discretion while ensuring priorities and deadlines are met in a fast-paced environment.

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Sephora
Sephora
5 hours ago

Executive Assistant (3-Month Contract) (Toronto, ON, CA, M4W 0A2)

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Last checked: 5 hours agoStatus: Live

Job Summary

Provide administrative and office support to senior executives, keeping calendars, expenses, and day-to-day operations organized. Manage meetings and travel arrangements, coordinate office coverage, and maintain a clean, professional workspace. Support department events and office logistics including mail, shipping/receiving, and meeting coordination. Handle confidential, urgent matters with discretion while ensuring priorities and deadlines are met in a fast-paced environment.
Location: Toronto
Workplace: Hybrid
Employment Type: Contract · 3 months
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Manage daily calendars, including meetings, appointments, and travel arrangements for executive leader(s).
  • •Manage expenses and submit expense reports in a timely manner.
  • •Support office management to maintain a clean, organized, and professional working environment.
  • •Be present in the office a minimum of 3 to 4 days a week and provide coverage for the Office Manager/Receptionist when absent.
  • •Act as a liaison, screen and prioritize incoming calls and inquiries, and organize data, reports, presentations, and team events/meetings/trainings.

Pay and Benefits

Salary: CAD 76,000 - 94,000 annually
Perks:Health InsuranceDentalVisionLife InsuranceDisability

Key Requirements

  • •5+ years of executive assistant experience.
  • •Strong organizational and multitasking skills to manage competing priorities in a fast-paced environment.
  • •High initiative and ability to work independently while collaborating effectively with a team.
  • •Discretion and professionalism to handle sensitive and confidential matters.
  • •Proficiency in Microsoft applications including Word, Excel, PowerPoint, and Outlook.
Experience:5+ years
Skills:Organizational skillsMultitaskingInitiativeIndependent workConfidentiality
Tech Stack:Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft Outlook

Company Brief

Sephora
Global retailer of cosmetics, skincare, fragrance and beauty accessories operating physical stores and e-commerce. Sephora offers multi-brand product assortments, in-store services, and digital experiences and is a subsidiary of LVMH.
Industry: Omnichannel Retail
Company Size: Enterprise (1,001+ employees)
Growth: Established Company
Headquarters: Paris, France
Founded: 1969
WebsiteLinkedIn