Event Invitation Coordinator Specialist

Airbus
Lisbon
Workplace: HybridFull timeFunction: Executive & General ManagementSkills: ["Structured working","Effective communication","Project management","Customer orientation","Solution-oriented mindset"]

Coordinate end-to-end invitation and subscription processes for events, exhibitions, and conferences within Airbus’s Exhibitions, Events & Protocol project teams. Manage invitation lists, duplicates, and event invitation creation, and handle participant responses, logistics data, follow-ups, and reporting. Serve as a go-to person for the Event Management Tool, supporting users, access-rights coordination, updates, and “how-to” guidelines in a hybrid working environment.

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FursaFursa
Airbus
Airbus
1 month ago

Event Invitation Coordinator Specialist

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Source: Company careers pageValidated by: Fursa AI
Last checked: 27 days agoStatus: Live

Job Summary

Coordinate end-to-end invitation and subscription processes for events, exhibitions, and conferences within Airbus’s Exhibitions, Events & Protocol project teams. Manage invitation lists, duplicates, and event invitation creation, and handle participant responses, logistics data, follow-ups, and reporting. Serve as a go-to person for the Event Management Tool, supporting users, access-rights coordination, updates, and “how-to” guidelines in a hybrid working environment.
Location: Lisbon
Workplace: Hybrid
Employment Type: Full time · Permanent
Job Function: Executive & General Management

Key Responsibilities

  • •Support international, cross-divisional project teams in managing invitation and subscription processes for events, exhibitions, and conferences.
  • •Handle invitation management: collect invitation lists, check duplicates, create invitations in the tool, and send save-the-dates, invitations, and reminders.
  • •Manage participants: track responses, collect logistics data, follow up on registrations and missing dates, and provide final participant lists with reporting.
  • •Act as a point of contact for questions and route to the Business Focal Point when needed.
  • •Support the Event Management Tool owner by assisting users, coordinating access rights, supporting required platform updates, and preparing user guidelines.

Key Requirements

  • •Experience with IT tools (e.g., CRM and database management); experience with event management tools is a plus.
  • •Structured way of working.
  • •Effective communication and project management skills.
  • •Customer-oriented approach.
  • •English fluent.
Skills:Structured workingEffective communicationProject managementCustomer orientationSolution-oriented mindset
Languages:English
Tech Stack:CRMDatabase managementEvent management toolsSheetSlidesDoc

Company Brief

Airbus
Designs, manufactures, and sells commercial aircraft, helicopters, defense and space systems, and related services worldwide. Airbus is a leading aerospace and defense company delivering integrated solutions for civil and military aviation customers.
Industry: Aerospace Manufacturing
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Toulouse, France
Founded: 1970
WebsiteLinkedIn