Senior Virtual Assistant

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 1 hour agoStatus: Live

Job Summary

Provide high-level administrative and operational support for an HVAC contractor, helping the business run smoothly day to day. Manage complex schedules and appointments for field technicians, serve as a primary client contact via phone/email, process service requests and CRM updates, support billing and invoicing with quotes and reports, and coordinate parts and dispatch with suppliers and technicians. Improve internal processes and deliver confidential support to senior management.

Location: United States

Workplace: Remote

Employment Type: Full time

Job Function: Administration & Executive Assistance

Seniority: Mid level

Key Responsibilities

•Manage and coordinate complex schedules, appointments, and calendars for field technicians, optimising routes and workloads.
•Handle client enquiries via phone and email as the primary point of contact with professionalism and efficiency.
•Process service requests, update customer information in the CRM, and maintain accurate client records.
•Assist with billing, invoicing, and the preparation of detailed quotes and business reports.
•Coordinate parts and dispatch with suppliers and technicians, and implement administrative process improvements for efficiency and client experience.

Pay and Benefits

Salary: USD 26 - 41 hourly

Key Requirements

•Proven experience as a Senior Virtual Assistant, Executive Assistant, or Office Manager, preferably in a trade or service-based industry.
•Exceptional organisational and time-management skills to manage multiple priorities in a fast-paced environment.
•Excellent written and verbal communication skills with strong attention to detail and accuracy.
•High proficiency in Microsoft Office Suite and Google Workspace, with experience using CRM and scheduling software.
•Proactive, independent working style and ability to handle confidential information with discretion.

Skills:Organizational skillsTime managementCommunicationAttention to detailProblem-solvingConfidentialityCustomer serviceIndependenceProactiveness

Tech Stack:Microsoft Office SuiteGoogle WorkspaceCRMScheduling software

Company Brief

Qureos

Website

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Qureos

5 days ago

Senior Virtual Assistant

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 1 hour agoStatus: Live

Job Summary

Location: United States

Workplace: Remote

Employment Type: Full time

Job Function: Administration & Executive Assistance

Seniority: Mid level

Key Responsibilities

•Manage and coordinate complex schedules, appointments, and calendars for field technicians, optimising routes and workloads.
•Handle client enquiries via phone and email as the primary point of contact with professionalism and efficiency.
•Process service requests, update customer information in the CRM, and maintain accurate client records.
•Assist with billing, invoicing, and the preparation of detailed quotes and business reports.
•Coordinate parts and dispatch with suppliers and technicians, and implement administrative process improvements for efficiency and client experience.

Pay and Benefits

Salary: USD 26 - 41 hourly

Key Requirements

•Proven experience as a Senior Virtual Assistant, Executive Assistant, or Office Manager, preferably in a trade or service-based industry.
•Exceptional organisational and time-management skills to manage multiple priorities in a fast-paced environment.
•Excellent written and verbal communication skills with strong attention to detail and accuracy.
•High proficiency in Microsoft Office Suite and Google Workspace, with experience using CRM and scheduling software.
•Proactive, independent working style and ability to handle confidential information with discretion.

Skills:Organizational skillsTime managementCommunicationAttention to detailProblem-solvingConfidentialityCustomer serviceIndependenceProactiveness

Tech Stack:Microsoft Office SuiteGoogle WorkspaceCRMScheduling software

Company Brief

Qureos

Website