Senior Project Administrator, Document Controls

WSP
Bengaluru, Noida
Workplace: HybridFull timeFunction: Administration & Executive AssistanceExperience: 8+ yearsSkills: ["Organizational skills","Time management","Ability to meet deadlines","Prioritization","Independent work","Team collaboration","Communication"]

Manage document controls and project setup support for telecom project teams, ensuring accurate reporting and clear communication with internal stakeholders. Develop and distribute reports and correspondence, maintain electronic filing systems with access controls and EDMS logging, and handle document typing, formatting, updating, and emailing. Assist with ISO compliance, support project number and budget setup, and provide administrative reinforcement to keep projects running smoothly and on deadline.

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FursaFursa
WSP
WSP
1 day ago

Senior Project Administrator, Document Controls

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Source: Company careers pageValidated by: Fursa AI
Last checked: 5 hours agoStatus: Live

Job Summary

Manage document controls and project setup support for telecom project teams, ensuring accurate reporting and clear communication with internal stakeholders. Develop and distribute reports and correspondence, maintain electronic filing systems with access controls and EDMS logging, and handle document typing, formatting, updating, and emailing. Assist with ISO compliance, support project number and budget setup, and provide administrative reinforcement to keep projects running smoothly and on deadline.
Location: Bengaluru, Noida
Workplace: Hybrid
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Develop, produce, and distribute reports and general correspondence to internal project stakeholders.
  • •Maintain open, clear communication with internal stakeholders and provide administrative reinforcement to telecom departments as needed.
  • •Establish and maintain project set-ups, including typing, formatting, and emailing documents.
  • •Maintain electronic filing systems, including managing access right allocation and EDMS logging.
  • •Support project number and budget setup, CV updating and reformatting, and support ISO compliance.

Key Requirements

  • •College diploma in Administration or equivalent training.
  • •8+ years of relevant experience as a Project Administration Assistant, preferably in engineering/architectural or related professional services environments.
  • •Excellent organizational and time management skills, with the ability to handle multiple tasks and changing priorities in a fast-paced setting.
  • •Proficiency with computer tools including Word, Excel, PowerPoint, and Power BI.
  • •Strong English verbal and written communication skills; Chinese language knowledge is an asset.
Experience:8+ years
Education:
Skills:Organizational skillsTime managementAbility to meet deadlinesPrioritizationIndependent workTeam collaborationCommunication
Languages:English
Tech Stack:WordExcelPowerPointPower BIDeltek VisionEDMS

Company Brief

WSP
Global professional services firm providing engineering, consulting, and technical services across infrastructure, environment, buildings, transportation, and energy sectors for public- and private-sector clients worldwide.
Industry: Professional Services
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Montreal, Canada
Founded: 1959
WebsiteLinkedIn