Eqvilent

1 month ago

Legal Secretary

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 17 hours agoStatus: Live

Job Summary

Support the legal function of a Dubai-based quantitative trading firm by delivering hands-on administrative and document-focused work. Own defined processes end-to-end, prepare standard-form documents, maintain live legal databases, and coordinate multi-party signature and execution workflows under tight deadlines, with a strong emphasis on discretion and accuracy.

Location: Dubai

Workplace: Remote

Employment Type: Full time

Job Function: Administration & Executive Assistance

Key Responsibilities

•Produce, format, and proofread legal documents to the standard required by the Head of Legal, including agreements, letters, memos, board resolutions, powers of attorney, and corporate consents.
•Apply and maintain the firm’s standard document templates across all document types; update templates when instructed by legal counsel.
•Format complex multi-schedule agreements, annexures, and exhibits in compliance with the firm’s house style.
•Standard form Documents preparation and management: Embassy & Consular Letters; No Objection Letters (NOC); Salary / Employment Certificates; Experience & Reference Letters; Board Resolutions (Standard Form); Powers of Attorney and Regulatory Filing Cover Letters
•Administrative functions: arrange translations, notarisations, legalisations, PO requests
•Maintain and update the legal function's document management system, ensuring all executed agreements, corporate documents, regulatory filings, and correspondence are filed correctly.
•Conduct quarterly database audits to identify and remediate gaps or expired entries and report findings to the Head of Legal.

Pay and Benefits

Perks:Remote WorkPaid Leave

Key Requirements

•Minimum three years of experience as a legal secretary, legal PA, or legal administrator in a law firm, in-house legal department, or professional services environment.

Experience:3+ yearsLegal

Skills:Attention to detailDiscretionProactiveCalm under deadline pressureProfessional communication

Languages:EnglishRussian

Tech Stack:Google WorkspaceMicrosoft OfficeDocuSign

Company Brief

Eqvilent

Eqvilent is a digital media and creative services firm that delivers branding, web design, and marketing solutions to businesses. They focus on visual identity, user-centered web experiences, and digital content to help clients engage audiences and grow their brands.

Industry: Professional Services

Website

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Eqvilent

1 month ago

Legal Secretary

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 17 hours agoStatus: Live

Job Summary

Location: Dubai

Workplace: Remote

Employment Type: Full time

Job Function: Administration & Executive Assistance

Key Responsibilities

•Produce, format, and proofread legal documents to the standard required by the Head of Legal, including agreements, letters, memos, board resolutions, powers of attorney, and corporate consents.
•Apply and maintain the firm’s standard document templates across all document types; update templates when instructed by legal counsel.
•Format complex multi-schedule agreements, annexures, and exhibits in compliance with the firm’s house style.
•Standard form Documents preparation and management: Embassy & Consular Letters; No Objection Letters (NOC); Salary / Employment Certificates; Experience & Reference Letters; Board Resolutions (Standard Form); Powers of Attorney and Regulatory Filing Cover Letters
•Administrative functions: arrange translations, notarisations, legalisations, PO requests
•Maintain and update the legal function's document management system, ensuring all executed agreements, corporate documents, regulatory filings, and correspondence are filed correctly.
•Conduct quarterly database audits to identify and remediate gaps or expired entries and report findings to the Head of Legal.

Pay and Benefits

Perks:Remote WorkPaid Leave

Key Requirements

•Minimum three years of experience as a legal secretary, legal PA, or legal administrator in a law firm, in-house legal department, or professional services environment.

Experience:3+ yearsLegal

Skills:Attention to detailDiscretionProactiveCalm under deadline pressureProfessional communication

Languages:EnglishRussian

Tech Stack:Google WorkspaceMicrosoft OfficeDocuSign

Company Brief

Eqvilent

Industry: Professional Services

Website