Assistant des VP KTD Software et KTD Systeme (H/F)

Thales
France
Workplace: HybridFull timeFunction: Administration & Executive AssistanceExperience: 5+ yearsEducation: associatesSkills: ["Organization","Autonomy","Discretion","Confidentiality","Problem-solving"]

Support the two KTD group VPs (Software and Systems) and related KTD teams at Thales Research & Technology in Palaiseau. Manage meetings and events, handle travel expense reports and budgeting, and run key administrative workflows (SAP/ERP, Guided Buying, CATS labor declarations). Coordinate shared spaces, create and track NDA and OPTIMY follow-ups, and resolve administrative, accounting, IT, and supplier-related blockers while ensuring timely communication.

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Thales
Thales
1 day ago

Assistant des VP KTD Software et KTD Systeme (H/F)

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Source: Company careers pageValidated by: Fursa AI
Last checked: 13 hours agoStatus: Live

Job Summary

Support the two KTD group VPs (Software and Systems) and related KTD teams at Thales Research & Technology in Palaiseau. Manage meetings and events, handle travel expense reports and budgeting, and run key administrative workflows (SAP/ERP, Guided Buying, CATS labor declarations). Coordinate shared spaces, create and track NDA and OPTIMY follow-ups, and resolve administrative, accounting, IT, and supplier-related blockers while ensuring timely communication.
Location: France
Workplace: Hybrid
Employment Type: Full time · Permanent
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Organize and manage meetings for the two VPs and coordinate punctual events (seminars, boards, etc.).
  • •Manage missions and expense reports and track/manage budgeting for KTD Software, Systems, PCC, and Startup Scouting for KTD Hardware.
  • •Use SAP/ERP to create and track DAs, handle complete/partial receipt of orders, and submit monthly CATS labor declarations.
  • •Manage procurement requests via Guided Buying and coordinate inter-KTD shared spaces.
  • •Create and track NDAs, manage OPTIMY follow-ups, maintain shared Crytobox and Wiki spaces, and digitize administrative and budget information for remote accessibility.

Pay and Benefits

Perks:Learning BudgetParking BikeDouches

Key Requirements

  • •BTS Support à l’Action Managériale or equivalent training.
  • •At least 5 years of confirmed experience in a similar personal assistant role.
  • •Fluency in written and spoken English.
  • •Strong skills with SAP/ERP for DAs and command receptions and monthly CATS labor declarations.
  • •Ability to solve administrative bottlenecks and manage urgent situations with discretion and confidentiality.
Experience:5+ years
Education:Associate's
Skills:OrganizationAutonomyDiscretionConfidentialityProblem-solving
Languages:English
Tech Stack:SAPERPSAP/ERPCATSGuided BuyingOPTIMYCrytoboxWiki

Company Brief

Thales
Designs and delivers advanced systems and services for aerospace, defence, security, and digital identity and cybersecurity markets, serving government and commercial customers worldwide.
Industry: Defense Technology
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Paris, France
Founded: 2000
WebsiteLinkedIn